Committees: Difference between revisions

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= Terms of Reference template =
= About Committees =
The Board of Bike Edmonton creates [http://culture.alberta.ca/bdp/bulletins/Committees09-print.pdf Board committees] to help do its work. These are distinct from Operations committees which are created by Bike Edmonton staff members to help do operational work.


[[Terms of reference template]]
Examples of common not-for-profit (Governance) Board committees:
*Executive Committee
*Nominating Committee
*Board Development Committee
*Audit Committee
*Finance Committee
*Fundraising Committee
*Human Resources Committee


= Standing Committees =
Examples of common not-for-profit Operations committees (or Administrative Board committees):
*Outreach & Engagement Committee
*Volunteer Development Committee
*Special Events Committee
*Program Committee
*Communications Committee


[[Advocacy Committee]]


= Desired Committees =
Both Board and Operations committees have open membership unless otherwise noted. Participation on each committee depends on your interests, skills, and experience that you'd like to gain. Each committee will form a Terms of Reference to describe the purpose of the committee, the time commitment involved, and other organizational factors.  See below for Bike Edmonton's template TOR that can be suited to each committee.


* [[Communications Committee]]
Effective committees require effective chairpersons to facilitate meetings. Please read Bike Edmonton's [[Committee Chair Job Description]].
* [[Information Management Committee]]
* [[Outreach Committee]]
* [[Policy Development Committee]]
* [[Volunteer Management]]


=== Terms of Reference ===
= Terms of Reference template =
'''General Purpose'''
* To create programs and systems for EBC volunteer recruitment, retention, skill-building and appreciation. EBC volunteers are needed for BikeWorks operations, outreach events (such as community bike events, festivals, educational workshops, etc.), and governance committees.


'''Committee member skills'''
The Terms of Reference (TOR) is used by a committee as a tool to help it guide its own direction, as well as to make clear its powers, boundaries, and role within the broader organization. It should answer most general questions that would arise during its work regarding the committee's relationship to the rest of Bike Edmonton's governance structure. It should also answer, "what will this committee accomplish, what can I do as part of this committee, and why do we want to do this?"
* Communication and networking
* Peer-to-peer education
* Event planning


'''Key Duties and Responsibilities'''
* Develop volunteer recruitment strategies and apply them (2-5 hrs/month)
* Assist with volunteer orientations once a month (3-5 hrs/month)
* Assist with volunteer skill-building workshops (3-5 hrs/month)
* Plan and organize volunteer appreciation events three times a year


'''Level of Authority'''
The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.


'''Reporting Relationship'''
[[Terms of reference template]]
 
'''Composition and Appointments'''
 
'''Meetings'''
* This committee meets _??__ times per month.
* Action projects are divided among committee members based on personal interest and expertise. 
* Committee members generally contribute 5 hours per month to projects.
 
'''Resources'''
 
'''Specific Annual Objectives'''


'''Reports and Target Dates'''
= Standing Bike Edmonton Board Committees =
* [[Executive Committee]]
* [[Human Resources Committee]]
* [[Finance Committee]]
* [[Governance Commitee]]


'''Review and Evaluation Process'''
= Standing Bike Edmonton Operations Committees =


'''Approval Date and Review Date'''


=== Meeting Minutes ===
= Ad-Hoc Bike Edmonton Committees =
* [[Fundraising Committee]]


* Date [[link]]
= Former / Inactive Committees =
* Date [[link]]
* [[Advocacy Committee]]
* [[Administrative Committee]]
* [[Policy Committee]]
* [[Strategic Planning Committee]]
* 2012-2013 [[HR Policy Committee]]
* 2011-2012 [[BikeWorks Committee]]
* [[2010-11 BikeWorks Committee]]
* 2011-12 [[Education and Safety Committee]]
* [[2010-11 Inclusion Committee]]
* 2011-2012 [[Information Management Committee]]
* [[2010-11 Information Management Committee]]
* ?-2010 [[Membership Committee]]
* [[2010-11 Outreach Committee]]
* 2010-11 [[Volunteer Committee]]
* 2010-11 [[30th Anniversary Celebration Committee]]

Latest revision as of 17:37, 3 January 2023

About Committees

The Board of Bike Edmonton creates Board committees to help do its work. These are distinct from Operations committees which are created by Bike Edmonton staff members to help do operational work.

Examples of common not-for-profit (Governance) Board committees:

  • Executive Committee
  • Nominating Committee
  • Board Development Committee
  • Audit Committee
  • Finance Committee
  • Fundraising Committee
  • Human Resources Committee

Examples of common not-for-profit Operations committees (or Administrative Board committees):

  • Outreach & Engagement Committee
  • Volunteer Development Committee
  • Special Events Committee
  • Program Committee
  • Communications Committee


Both Board and Operations committees have open membership unless otherwise noted. Participation on each committee depends on your interests, skills, and experience that you'd like to gain. Each committee will form a Terms of Reference to describe the purpose of the committee, the time commitment involved, and other organizational factors. See below for Bike Edmonton's template TOR that can be suited to each committee.

Effective committees require effective chairpersons to facilitate meetings. Please read Bike Edmonton's Committee Chair Job Description.

Terms of Reference template

The Terms of Reference (TOR) is used by a committee as a tool to help it guide its own direction, as well as to make clear its powers, boundaries, and role within the broader organization. It should answer most general questions that would arise during its work regarding the committee's relationship to the rest of Bike Edmonton's governance structure. It should also answer, "what will this committee accomplish, what can I do as part of this committee, and why do we want to do this?"


The TOR must be clear, specific, and tangible. The purpose of it isn't to be a meaningless form: it should provide clear guidelines and measurable goals.

Terms of reference template

Standing Bike Edmonton Board Committees

Standing Bike Edmonton Operations Committees

Ad-Hoc Bike Edmonton Committees

Former / Inactive Committees

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