Strategic Planning Committee
Strategic Planning Committee 2014
- Chair: Caylie
- Members: Doug, Matt, Leila, Sarah, Bernadette, Chris
This document is a work in progress and has not yet been approved. Sections in red have been taken directly from the Advocacy committee page, and will be edited soon to reflect the strategic planning committee. -Caylie, January 2014
Topics of focus
- Board and organizational objectives and measures of success for 2014-2015, 2014-2017, and 2014-2019
- Assessments of membership
- Assessments of EBC programs
Terms of Reference
General Purpose
To develop 1-, 3-, and 5-year strategic plans to guide the governance of the Edmonton Bicycle Commuters' Society between 2014 and 2019.
Key Duties and Responsibilities
Level of Authority
The committee will meet in person and communicate through e-mail, and will require board approval for draft documents to be put forward to the general membership.
Reporting Relationship
The committee will report to the board at monthly meetings. The chair of the committee or someone appointed by the chair will give the report. Reports will be written. They will be submitted five days before board meetings.
Composition and Appointments
The committee will include of a mixture of board members and EBC staff. The committee will be lead by a chair, selected from the EBC board for a 1-year term. Members are welcome to show up to any meetings and to contact the committee chair and any other member of the committee in regards to strategic planning.
Meetings
Meetings will occur once a month.
Resources
Financial
The committee may apply for appropriate grants to support their efforts.
People
- How many volunteers will be needed? Administrative time on a case by case basis. Communications with members and the setting up of public events. Less than 5 hours a month.
- How many hours of volunteer time? 2 hours a month
- What are the key volunteer roles? Writing emails, phone calls, flyering, talking to business owners, citizens and city staff. Being generally awesome when it comes to bike advocacy.
- What kind of paid staff time is needed? Representing EBC at budget hearings. Meeting with city representatives. Admin time. Setting up events.
- Are paid staff required for meetings? In the beginning, yes.
- How many hours of staff time is needed? 5 hours a month or less.
Specific Annual Objectives
Mobilize and animate the community when a large response to an issue is needed, by putting out a call to the membership. Increase awareness of cycling issues with the community at large by maintaining a media presence on those issues. Put pressure on city council about the active transportation budget and plan with letters, an active presence at city council and other related meetings, and making sure that they are aware of how many people it will affect. Communicate with city councillors to find out who is supportive of our initiatives, and keep appraised of who in the city offices can be of assistance to our issues.
Reports and Target Dates
- 1-, 3-, and 5-year strategic plan submitted for the 2014 AGM.
Review and Evaluation Process
We will report monthly on our progress. Reports will include the meetings held, research conducted, etc.
Approval Date and Review Date
* When was this TOR approved by the board?