February 2014 Strategic Planning Committee Meeting Notes

Location: Manulife Place
Chair: Caylie
Members present:

Review of Last Meeting

At the January 31/February 1 board retreat, the board discussed how the name "Edmonton Bicycle Commuters" may no longer accurately reflect what the organization does or who it represents (we represent more than just commuters, and even more than just cyclists).
The strategic plan we develop over the next few months should reflect an aptly-named organization.
Chris Chan suggested the name "Edmonton Bikes" - it's already the name of our website
- We will notify the membership that we are considering a name change as part of our strategic planning process, and seek input on whether members are interested in seeing a change and if so, what other ideas for names might be out there. Action Item: Doug to develop a poll question with background info; Chris Chan to include poll in upcoming newsletter
- We will notify the board that this discussion is now on the table, and after receiving feedback from our members, we hope to be able to vote on this at an upcoming meeting. Action Item: Caylie to notify board by e-mail and add item to February agenda

Action Item: Doug, Matt, and Sarah to get together to discuss what is needed to pursue charitable status

In order to poll our members about relevant information as it arises as we create the strategic plan, we will include 1-2 questions in each of the upcoming newsletters over the next few months.

Action Item: Doug will review the SWOT analysis.
Action Item: Caylie will look at the brainstormed ideas from the February 1 board retreat, as well as the ideas in Chris Chan's 2011 "EBC Plans" document and the previous board's goals, and determine what is within our scope to pursue.
Action Item: Matt will go over ways that the board can relinquish administrative tasks and develop efficiency in the governance/administrative tasks we maintain.