Human Resources Committee
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Topics of focus
- Write HR Policy and Procedures
- Hiring of Executive Director and other staff in conjunction with Executive Director
- Staff/volunteer orientation
- Staff/volunteer development
- Staff/volunteer engagement
- Performance review and goal setting for staff and board
- Vacation
- Grievance resolution
- Maintaining an active record of performance and performance management for staff and board
- Succession planning and separation
- Medical benefits, Workers Compensation Claims
- Staff Liaison Position
Terms of Reference
General Purpose
To create a standing relationship with EBC staff and ensure the board’s role as an employer is thoughtful, efficient, transparent and constructive.
Key Duties and Responsibilities
Level of Authority
- Is the committee's work public-facing? No
- What authority does the committee have to make decisions involving cash? Limits, thresholds? None
- What powers regarding privacy, security? The HR committee will create and maintain confidential staff files. They will be made available to members of the Executive Committee. Contents of HR files will be shared with the other members of the board with explicit reason only (Ex., hiring, firing, contract review).
- Access to member information? No
- Can the committee enter into contracts (verbal included) on behalf of EBC? Yes
- What kind? HR Committee is responsible for hiring the ED and plays a partnering role in hiring additional staff with the ED.
- Board approval required? Yes.
Reporting Relationship
- Who will submit reports? Minute-taker at committee meetings. This role rotates.
- How often will reports be made? Reports will be written when an HR decision is pending or a proposal is made.
- When will they be submitted? They will be submitted to the board 48 hour prior to a board meeting.
Composition and Appointments
- How will the chair be nominated? Part of Vice Presidents duties
- Who should be ex officio members? President.
- How will members be selected? Members will volunteer and must be board members.
- Can the chair appoint members? No.
- How many members should there be? A minimum of 2 and maximum of 4 members, excluding VP and President.
Meetings
- How frequently will the committee meet, at minimum? Internal committee meetings will take place once a month.
- What meeting process will be used? (eg. Robert's Rules, Rusty's Rules) Consensus.
- What decision making style will be used? (eg. Majority (51%) vote, 75% majority vote, consensus, etc) Consensus.
- Current members (January 2018): Nancy M (VP-Chair), Mike Pybus, Jasmine F, Mike Sasha, Jeremy(ex-officio)
Resources
Financial
- How much money, and over what time period, will the committee need to complete its goals? None
People
- How many volunteers will be needed? Minimum of 2 and maximum of 4 board members.
- How many hours of volunteer time? Minimum 4 hours of volunteer time per month.
- What kind of paid staff time is needed? On request
- Are paid staff required for meetings? On request
Specific Annual Objectives 2018
- Creation of OHS Program -ongoing into 2018
- Reorganization of Staff roles and responsibilities-ongoing- Administrative Committee leading this initiative
- Examination of volunteer retention/engagement/appreciation strategies
Completed Projects (2017- current)
- Creation of a board development plan (recruitment, orientation/training, evaluation)-completed 2017
Review and Evaluation Process
- Evaluation survey by self, board, staff was completed in 2017. Ongoing yearly evaluations will be completed hereafter.
Approval Date and Review Date
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