Board Minutes December 2013: Difference between revisions
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→Updates on Action Items From Previous Meeting (5 min)
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* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0An3OvpWWdrRRdFlrMTlpYmxjbWFqY2JyVzJkb3lhM1E#gid=0 board volunteer hours] for the past month. | ||
* May 2013?: '''Sarah''' to schedule meeting with Anna, Chris Corrigan, Caylie after AGM to review Charitable Status draft submission. | * May 2013?: '''Sarah''' to schedule meeting with Anna, Chris Corrigan, Caylie after AGM to review Charitable Status draft submission. | ||
** | **Sarah has spoken with Strategic Planning Committee about Charitable Status barriers and needs. Collaborative Google Doc to follow. | ||
* | **'''Sarah''' will put together a collaborative google doc. | ||
**Doug-notable that we have not decided that we, as a board, decided to be a charity. Chris Chan-previous boards have decided and a few programs that we run currently are limited by lack of charitable status. | |||
* Oct 2013: '''Anna''' to make record of what to do for next AGM. | * Oct 2013: '''Anna''' to make record of what to do for next AGM. | ||
* Nov 2013: '''Chris Chan, Coreen, and Justin''' to review the board's S.W.O.T. analysis in the [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file, and provide additional points. | * Nov 2013: '''Chris Chan, Coreen, and Justin''' to review the board's S.W.O.T. analysis in the [https://docs.google.com/a/edmontonbikes.ca/document/d/1RUUDzcemfgDYY8jC_Qdet8Chux0zcz9W4eag7PuwsHo/edit Notes from Retreat] file, and provide additional points. | ||
**Chris added comments to the Google Doc. '''Board''' to reply to comments. Coreen will review after BWS renos! | |||
* Nov 2013: '''Policy Committee (Kristen et al.)''' to review [http://edmontonbikes.ca/w/Cycling_Event_Promotion_Policy Cycling Event Promotion Policy] and [http://edmontonbikes.ca/w/Financial_Management_Policy Financial Management Policy] before bringing these policies to the board. | * Nov 2013: '''Policy Committee (Kristen et al.)''' to review [http://edmontonbikes.ca/w/Cycling_Event_Promotion_Policy Cycling Event Promotion Policy] and [http://edmontonbikes.ca/w/Financial_Management_Policy Financial Management Policy] before bringing these policies to the board. | ||
**In progress. Remove from Action list as it will be reported on during Policy Committee updates/reports. | |||
* Nov 2013: '''The Executive Committee (Leila, Sarah, Anna, and Meghan)''' will pursue a credit card for EBC by December 1st, in the name of the Executive Director, with Servus Credit Union. Receipts to be collected and submitted to the Treasurer on a monthly basis. | * Nov 2013: '''The Executive Committee (Leila, Sarah, Anna, and Meghan)''' will pursue a credit card for EBC by December 1st, in the name of the Executive Director, with Servus Credit Union. Receipts to be collected and submitted to the Treasurer on a monthly basis. | ||
**In progress... half completed. | |||
* Nov 2013: '''Caylie''' to start a conversation over email to create an ad-hoc committee to talk about board time commitment. | * Nov 2013: '''Caylie''' to start a conversation over email to create an ad-hoc committee to talk about board time commitment. | ||
* Nov 2013: '''Steve''' to coordinate some days to go to the shop to help with move-out tasks. | **Drop. Not enough interest. | ||
* Nov 2013: '''Steve''' to coordinate some days to go to the shop to help with move-out tasks. | |||
**Incomplete. Will schedule another poll for the Dec holidays. | |||
* Nov 2013: '''Chris Chan, Sarah, Coreen''' to submit proposals to the board for staff/board development for the Winter Cycling Congress. | * Nov 2013: '''Chris Chan, Sarah, Coreen''' to submit proposals to the board for staff/board development for the Winter Cycling Congress. | ||
** In progress... | |||
'''COMPLETED''': | '''COMPLETED''': | ||
* Oct 2013: '''Kristen''' will draft a bylaw revision for the board election membership issue for 2014 AGM. '''COMPLETE''' | |||
* Nov 2013: '''All board members''' will complete the Needs Assessment form by Nov 15. '''COMPLETED.''' | * Nov 2013: '''All board members''' will complete the Needs Assessment form by Nov 15. '''COMPLETED.''' | ||
* Nov 2013: '''Kristen''' and '''Leila/Meghan''' to upload PowerPoint presentations from November 2-3 Retreat to Google Drive and provide links to these documents in Notes from Retreat file. '''COMPLETED''' | * Nov 2013: '''Kristen''' and '''Leila/Meghan''' to upload PowerPoint presentations from November 2-3 Retreat to Google Drive and provide links to these documents in Notes from Retreat file. '''COMPLETED''' | ||
* Nov 2013: '''Anna''' to check that we have submitted our 2013 revisions to our bylaws to Corporate Registries. Ask Neil and Chris Chan if this has been done. '''COMPLETED.''' | * Nov 2013: '''Anna''' to check that we have submitted our 2013 revisions to our bylaws to Corporate Registries. Ask Neil and Chris Chan if this has been done. '''COMPLETED.''' | ||
** Anna submitted Annual Return to Corporate Registries, which includes our updated board of directors, our financial statements from 2013, our 2013 AGM minutes, bylaw changes (special resolution at AGM). | ** Anna submitted Annual Return to Corporate Registries, which includes our updated board of directors, our financial statements from 2013, our 2013 AGM minutes, bylaw changes (special resolution at AGM). | ||
* Nov 2013: '''Leila''' will make the appropriate amendments to the HR Terms of Reference (i.e., to the language to clarify who is meant to submit reports, specifically, and who the goals are being set for). '''COMPLETE''' | |||
* Nov 2013: '''Anna''' will pursue legal advice on the content of the lease. '''COMPLETED.''' | * Nov 2013: '''Anna''' will pursue legal advice on the content of the lease. '''COMPLETED.''' | ||
* Nov 2013: '''Leila''' will send an email to Anna, Doug, Chris Corrigan, Chris Chan, and Coreen to discuss location items at the committee level. '''COMPLETED.''' | * Nov 2013: '''Leila''' will send an email to Anna, Doug, Chris Corrigan, Chris Chan, and Coreen to discuss location items at the committee level. '''COMPLETED.''' | ||