2018 AGM

These minutes were have not yet been approved. They must be approved at the 2019 AGM.

Bike Edmonton Annual General Meeting Minutes for 2018

• Location: Downtown Edmonton Community League (10042 103 St, Edmonton, AB)
• Date: October 14, 2018

Attendance

• Meeting Chair: Nancy Milakovic
• Minute-taker: Jasmine Farahbakhsh
• Attendance: 25 members in good standing

Call to Order

• Meeting called to order by Nancy Milakovic at 1:14pm.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Helen
Seconded:	Ali

Aye	No	Abstain
	0
Carried

Approval of Minutes from 2017 Annual General Meeting

MOTION

To approve the minutes from the 2017 Annual General Meeting
Moved:	Robert C
Seconded:	William

Aye	No	Abstain
	0
Carried

Reports

See 2018 Annual Report.

President's Report

• Has been with board for 3 AGMs, and has risen to position of President.
• Shout-out to the past president, Jonathan, who still plays an active role, even though he’s been dialing back his involvement on the board.
• New signage for Bike Edmonton is looking great; signifies inclusive approach that we want our bike programs to take.
• Strategic Planning retreat took place last fall, which helped shape where the organization is going.
• Started a community membership for members of Boyle Street Community Services.
• Renewal of BWN lease for another 18 months. Considered doing renovations at BWN, though concerns were raised over lack of funds.
• Assessed BikeWorks Shop fees and decided to increase those to help cover costs.
• Successful bike sale was held in the spring.
• Three components of Bike Edmonton: board, staff, volunteers. None of this runs without volunteers, so volunteer development is something we should focus on as we move forward.

Executive Director's Report

• Community Bike Workshop Update
  • Note: Community Bike Workshop is the new name for BikeWorks.
  • Focusing on improving programs in different ways.
  • Increase in 9% in our membership from last year. Looking at strategies to encourage renewals amongst current 1500-1600 members or lapsed members.
  • Shop time revenue decreased last year, though sales increased. How can we expand hours or get people in during different times of year?
  • Bike rental program was cancelled this year; the rental bikes were sold off at big bike sale.
  • 80 active volunteers contributed over 4500 hours this year
• Community Events
  • Continued involvement in more and more events (i.e., Edmonton Folk Music Festival)
  • Open to doing free lunch and learns, bike tune-ups, bike parking for the community.
• Bike Network Opening
  • Last year’s opening of the downtown bike grid was culmination of many advocacy efforts.
  • Check out Thrive YEG and share stories of how biking is valuable to you (and why cycling infrastructure would help that more).
  • Working with MLAs to get updates to provincial traffic safety act regulations
• [Molly] The Spoke
  • This is an earn-a-bike program, but also a confidence-building program.
  • Youth meet with volunteers and build up a bike over a 7-week period.
  • >75% of youth in the Spoke were youth in need.
• [Molly] Jr. High Program
  • Pilot program to teach Jr. High kids mechanics skills.
  • This year’s program was a great success, and schools now approach us for having that same program.
  • We ask that schools contribute some funding to the program to make the program sustainable for us

Treasurer's Report

• In this fiscal year, strong revenue increases (i.e., spring bike sale)
• Budgeted deficit for this fiscal year
• Renovations were scheduled for 2018 fiscal year, but had to be rescheduled.
• Revenue decreased from 2017-18. Grants not received, YCR2 no longer with Bike Edmonton.
• Expenses also decreased from 2017-18. Found ways to cut costs, and didn’t have YCR2 expenses.
• Proposed Budget
  • Proposing a balanced budget for fiscal year 2019 (can’t keep on running deficits year after year)
  • Increased shop fees ($2⇒$3 for members, $5⇒$8 for non-members) to help with revenue of shop time. Setting stage for future smaller increases.
  • Numerous break-ins to the shop have inflated our costs (higher insurance premiums, and money spent on repairs).
  • Question - why is sales revenue projected to increase so much? Answer - Larger inventory storage, better access to the bikes, more traffic in the shop.

MOTION

To receive the reports as presented.
Moved:	Jeremy
Seconded:	Thomas

Aye	No	Abstain
	0
Carried

MOTION

To approve the 2017-2018 budget as presented.
Moved:	Jeremy
Seconded:	Thomas

Aye	No	Abstain
	0
Carried

Recognition Awards Presentation

• Volunteer awards won’t be presented today
• So many dedicated volunteers who help keep the bike shops open, pull through when they’re needed; 5000 volunteer hours logged last year.
• Acknowledge the listed volunteers’ and all volunteers’ contributions to the shop
• Acknowledges Klondike Cycle for their donation of leftover parts.
• [Molly]
  • We’d like members’ feedback on who gets awards.
  • Volunteers step forward in many capacities; many work long hours and volunteer their time anyway.
  • New volunteers bring a spark and liveliness to organization.

[Break: 2:00 PM]

Board Elections

MOTION

To recognize Ali Charkeih, and Dustin Martin, Helen Frost, Jasmine Farahbakhsh, Jeremy Shepherd, Mark Husband, Mike Pybus, Mike Sacha, Mike Wilson, Nancy Milakovic, Sarah Rebryna as the 2018-9 Bike Edmonton Board of Directors.
Moved:	Jasmine
Seconded:	Brian

Aye	No	Abstain
	0
Carried

Adjournment

MOTION

To adjourn.
Moved:	Helen
Seconded:	N/A

Aye	No	Abstain
Carried