2017 AGM

These minutes were approved at the 2018 AGM.

EBC Annual General Meeting Minutes for 2017

• Location: Downtown Edmonton Community League (10042 103 St, Edmonton, AB)
• Date: October 15, 2017

Attendance

• Meeting Chair: Nancy Milakovic
• Minute-taker: Derek Pluim
• Attendance: 28 members in good standing, 5 not members in good standing. (Names and membership data available.)

Call to Order

• Meeting called to order by Nancy Milakovic at 1:25pm.

Approval of Agenda

MOTION

To approve the agenda.
Moved:	Robert C
Seconded:	Adrian P

Aye	No	Abstain
	0	0
Carried

Approval of Minutes from 2016 Annual General Meeting

MOTION

To approve the minutes from the 2016 Annual General Meeting
Moved:	Robert C
Seconded:	Adrian P

Aye	No	Abstain
	0	0
Carried

Reports

See 2017 Annual Report

President's Report

• Introduction to members and guest. Overview and summary of the Charitable Status application that was rejected by the CRA. The application was declined, in short, on the grounds that our society was attempting to satisfy too many charitable endeavors simultaneously. If we choose to move forward with the charitable status application in the future, it would be under the ‘Education Pillar’. (Jon believes this is something that we should attempt to pursue again in the future).

Overview and recap of YCR2 becoming independent of EBC and our relationship with Goodwill Alberta.

The board was much more successful with forming sub-committees, meeting regularly, and getting things done. We have developed a training guide for new board members. We have initiated documentation for Occupational Health and Safety in the shops. And we have brought the 2014 Name Change Survey into a proposal that will be put forward in a Special Resolution vote at today’s AGM.

Jon thanked everyone for their passion and announced that he will stepping down as President and will be remaining on the Board as a Member-at-Large.

Jon was enthusiastically thanked in-kind by those in attendance for everything he accomplished during his tenure as President. (There was also a special thank you speech given by Robert that we may receive through email to be added to these minutes, great work, Jon).

Executive Director's Report

• We logged over 2,800 hours of paid shop time (as a rather conservative estimate) over the previous year. The revenue was over $150,000 just from the Bikeworks program (i.e. the shops). We get about 40% of revenue from the sale of donated, used bikes. Our membership is down slightly (approx. 1,700 member last year to 1,500 members this year). Molly is a long-time EBC member, volunteer, and employee and she is now assuming more of the Executive Director duties as Chris is transitioning out of the role.

Chris thanked all of our volunteers for their steadfast dedication to the organization. Their hard work powers everything we do.

Molly introduced and spoke briefly about “The Spoke” program and YCR2.

In the future, we will potentially be looking at rebranding with a new name. We are also looking at refreshing Bikeworks North. The downtown bike-grid (and other bike friendly infrastructure) is rapidly changing people’s attitudes towards cycling in a positive way. Our organization is looking forward to helping new cyclists get started.

Tomorrow is also the Edmonton Municipal Election. Please Vote.

Paths for People is another really great group in Edmonton that you should be involved with if you are interested in cycling infrastructure. (And their memberships are free).

Treasurer's Report

Geoff presented the financial statements and gave a detailed explanation of the forecasted and actual expenses. In short, EBC is in good financial health.

Print-outs of the financials were provided to everyone in attendance.

MOTION

To receive the reports as presented.
Moved:	Keith M
Seconded:	William

Aye	No	Abstain
	0	0
Carried

Community Awards Presentation

Coreen presented the awards to our stellar volunteers and community members.

• Jack Grainge Award: co-awarded to Keith Shillington, VP with Stantec, and Paths for People for their work to push Edmonton to create the downtown bike network, including donating tens of thousands of dollars worth of engineering work by Stantec, and demonstrating the power of the strong partnership between business and community in supporting the bike
• Dale Allsopp Award: co-awarded to Ken Amesbury and a second volunteer (not named for privacy reasons) for their many hours of dedication to BikeWorks, including their highly-praised assistance and guidance that they provide to patrons and other volunteers.
• Ian Helgelsen Award: awarded to Olga Messiniswith the City of Edmonton for going over and above the normal expectations of her job to ensure that the downtown bike grid project was on-time, on-budget, well-designed, and successful for both people riding as well as everyone enjoying downtown Edmonton.
• Peter Pal Award: co-awarded to Mark Senior and Aristotle, for their strong presence both at BikeWorks as well as supporting EBC and promoting cycling in many other areas beyond the shop walls.

Special mention to Tim Fitzpatrick, John Collier, both previous award recipients who continue to contribute their invaluable time and expertise both during shop hours and well beyond.

[Break: 2:35 PM]

New Business

Budget 2017-2018

MOTION

To approve the 2017-2018 Budget as presented.
Moved:	Anna
Seconded:	Aristotle

Aye	No	Abstain
	0	0
Carried

Special Resolution: Bylaw Amendment

Derek introduced the motion and gave context for consideration.

MOTION

WHEREAS the Board of Directors of the Edmonton Bicycle Commuters Society recommends amendments to the Society’s Bylaws; THEREFORE BE IT RESOLVED that the Bylaws be amended as follows: · The Official Name of the Society be changed from: EDMONTON BICYCLE COMMUTERS' SOCIETY to BIKE EDMONTON SOCIETY. · All other instances of the phrase “the Edmonton Bicycle Commuters’ Society be replaced with “the Society.”
Moved:	Derek
Seconded:	Geoff

Aye	No	Abstain
16	5	3
Carried

Before the vote on the main motion, an amendment was considered:

MOTION

To amend the motion to replace BIKE EDMONTON with EDMONTON BIKES.
Moved:	Jordan B
Seconded:	Derek

Aye	No	Abstain
11	13	2
Failed

Board Elections

MOTION

To recognize Jasmine Farahbakhsh, Jeremy Shepherd, Nancy Milakovic, Jonathan Woelber, Michael Cenkner, Mike Pybus, Geoffrey Hansen, Ali Charkeih, and Kabir Nadkarni as the 2017-8 EBC Board of Directors.
Moved:	Derek
Seconded:	Adrian

Aye	No	Abstain
Carried

Adjournment

MOTION

To adjourn.
Moved:	Derek
Seconded:	N/A

Aye	No	Abstain
Caried