Board Minutes October 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for October 19, 2021

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Sarah R
• Minute-taker: Andi
• Food by: n/a
• Board attendance: Sarah R, Andi E, Michelle B, Roy C, Rachel K, Keith H
• Staff attendance: Mike Zuge, Chris Chan, Molly T, Coreen,
• Regrets: Annya, Jarett
• Absent:
• Guests:

Call to Order

• Meeting called to order by Sarah at pm.

Logistics for Next Meeting

• Date:
• Location: Google Meet
• Chair: Sarah
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your volunteer hours!
• The 2021 AGM will be held virtually on Sunday, November 7, 2021 from 1pm - 3pm

Approval of Agenda

MOTION

To approve this October 19 agenda.
Moved:
Seconded:

Aye	No	Abstain
	0	0
Carried

Approval of Last Meeting's Minutes

MOTION

To approve the September 2021 and the September 28 minutes.
Moved:
Seconded:

Aye	No	Abstain
	0	0
Carried

Reports

President's Report - Sarah R. (2 mins)

• [ President's Report]

Treasurer's Report - Roy C. (2 mins)

• [Treasurer's Report]

Executive Committee Report - Sarah R. (1 min)

• Executive Committee Report

HR Committee Report - Sarah R. (1 min)

• [ HR Committee Report]

Governance Committee Report - Roy C. (2 min)

• [ Governance Committee Report]

Executive Direct Report - Chris C. (5 min)

• [ Executive Director Report]

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting (1 min)

• Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign (1 min)

• Further discussion still needed with Chris

Executive Director Recruitment (1 min)

• This is now complete. A warm welcome to Mike Züge as the new Executive Director of Bike Edmonton!

Downtown Shop Mural - Sarah R. (5 min)

• Mural Fundraiser
• Mural installation happened, however, there was a slight issue with the installation that we are working on getting resolved

Discussion notes:

MOTION

Moved:
Seconded:

Aye	No	Abstain

• Action Items: name will ____ by (date).

AGM Planning - Sarah R. (5 min)

• At least one more meeting needs to be scheduled with the AGM Planning Committee before the AGM
• The Bylaws were not updated in time for the required 21-day notice to the Membership

Discussion notes:

Board Year-End Assessment - Sarah R. (2 min)

• 2020-2021 Board Member Year End Assessment
• Only three Board members have filled this out
• The nomination form is needed for the AGM

New Business

Onboarding and Orientation of Mike to the Executive Director Role - Sarah R. (5 min)

Discussion notes:

FY2022 Budget - Roy C. (5 min)

• FY2022 Budget

MOTION

To approve the FY2022 Budget as presented above.
Moved:
Seconded:

Aye	No	Abstain

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by Sarah at pm