Board Minutes October 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for October 19, 2021
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Sarah R
- Minute-taker:
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by Sarah at pm.
Logistics for Next Meeting
- Date:
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
- The 2021 AGM will be held virtually on Sunday, November 7, 2021 from 1pm - 3pm
Approval of Agenda
To approve this October 19 agenda. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
0 | 0 | |
Carried |
Approval of Last Meeting's Minutes
To approve the September 2021 and the September 28 minutes. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
0 | 0 | |
Carried |
Reports
President's Report - Sarah R. (2 mins)
- [ President's Report]
Treasurer's Report - Roy C. (2 mins)
- [Treasurer's Report]
Executive Committee Report - Sarah R. (1 min)
HR Committee Report - Sarah R. (1 min)
- [ HR Committee Report]
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
Executive Direct Report - Chris C. (5 min)
- [ Executive Director Report]
Approval of Reports
To approve the reports as presented above. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Current & Completed Business
Updates on Action Items From Previous Meeting (1 min)
- Posting Board Intros to the website is still pending
Bikes and Animals Social Media Campaign (1 min)
- Further discussion still needed with Chris
Executive Director Recruitment (1 min)
- This is now complete. A warm welcome to Mike Züge as the new Executive Director of Bike Edmonton!
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraiser
- Mural installation happened, however, there was a slight issue with the installation that we are working on getting resolved
- Discussion notes:
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
- Action Items: name will ____ by (date).
AGM Planning - Sarah R. (5 min)
- Discussion notes:
Board Year-End Assessment - Sarah R. (2 min)
- 2020-2021 Board Member Year End Assessment
- Only three Board members have filled this out
- The nomination form is needed for the AGM
Update on Progress of Membership Drive - Chris C. (2 min)
Promo Video Update - Chris C. (2 min)
New Business
Onboarding and Orientation of Mike to the Executive Director Role - Sarah R. (5 min)
FY2022 Budget - Roy C. (5 min)
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
In Camera Session
To move in camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To move out of camera discussion. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by Sarah at pm