Board Minutes November 2015: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes were approved at the [[Board Minutes December 2015|December 2015]] board meeting.'''''


== EBC Board Meeting Minutes for (month)(year) ==
== EBC Board Meeting Minutes for November 21, 2015 ==


Board meetings are open to the EBC members and the public.
Board meetings are open to the EBC members and the public.


* Location:  
* Location: Rm 2-103 Education North, UofA
* Start Time:
* Start Time: 3:30pm


Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!


== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Jon
* Minute-taker:
* Minute-taker: Anna
* Food by:
* Board attendance: Jon, Anna, Geoff, Rachel, Jasmine, Derek, Nathan, Alex, Dan, Karl
* Board attendance:
* Staff attendance:
* Regrets:
* Absent:
* Guests:


== Call to Order ==
== Call to Order ==
* Meeting called to order by   at   pm.
* Meeting called to order by Jon at 3:30pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: Wed Dec 16, 2015
* Location:  
* Location: Ed South rm 113
* Chair:
* Chair:  
* Minute-taker:
* Minute-taker: Anna
* Food by:
* Food by:  
 
== Approval of Agenda, Minutes, Reports (5 min) ==
* <span style="background: yellow;">Motion:</span> To approve this (month) agenda, the (month)(year) minutes, and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.'''
 
=== President's Report - Jon ===
*[President's Report (Month) (Year)]
 
=== Treasurer's Report - Neil ===
*[Treasurer's Report (Month) (Year)]
 
=== Executive Director's Report - Chris Chan ===
*[ED Report (Month) (Year)]
 
=== H.R. Committee Report - Nancy ===
*[H.R. Committee Report (Month) (Year)]
 
=== Policy Committee Report - Dan ===
*[Policy Committee Report (Month) (Year)]
 
=== Strategic Planning Committee Report - Alexey ===
*[Strategic Planning Committee Report (Month) (Year)]
 
 
== Current & Completed Business ==
 
=== Updates on Action Items From Previous Meeting (5 min)===
* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month.
* '''Everyone''' sign reports that you have reviewed each month.
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
*
*
 
'''COMPLETED'''
*
*
 
 
=== Business Item 1 (__ min)===
*
* Discussion notes:
**
**
 
* <span style="background: yellow;">Motion:</span> To ___. Moved by  , seconded by    . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
 
=== Business Item 2 (__ min)===
*
* Discussion notes:
**
**
 


== New Business ==
== New Business ==


=== New Business Item 1 (__ min)===
=== Treasurer & Signing Authorities (5 min)===
*
* <span style="background: yellow;">Motion:</span> To appoint Geoff Hansen as the EBC Treasurer effective immediately. Moved by Derek, Karl. '''Motion Carried'''.
* Discussion notes:
* <span style="background: yellow;">Motion:</span> To appoint Jonathan Woelber (President), Nancy Milakovic (VP), Anna Vesala (Secretary), Geoff Hansen (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Jonathan Woelber is designated the On-line Banking administrator. Moved by Geoff, Derek. '''Motion Carried'''.
**
* <span style="background: yellow;">Motion:</span> To remove Neil Carey, former bookkeeper, and Michelle Fisher, former Treasurer from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Gemma Zarrillo as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Gemma Zarrillo has input authority only; no authority to approve transactions. Moved by Derek, Anna. '''Motion Carried'''.
**
* <span style="background: lime;">Action Items:</span> '''Jon, Geoff''' will update Servus info.
 
* <span style="background: yellow;">Motion:</span> To ___. Moved by   , seconded by    . '''Motion Failed/Carried.'''
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
 
=== New Business Item 2 (__ min)===
*
* Discussion notes:
**
**
 
 
 
== <i>In Camera</i> Session ==
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''
* Please list how long you believe your topic will take to discuss:
** Name (___ min)
** Name (___ min)
 
* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''


== Adjournment ==
== Adjournment ==
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at   pm. Moved by , seconded by . '''Motion Failed/Carried.'''
* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 3:36pm. Moved by Karl, seconded by Anna . '''Motion Carried.'''


[[Category:minutes]]
[[Category:minutes]]
[[Category:2013-2014 Board minutes]]
[[Category:2015-2016 Board minutes]]

Latest revision as of 09:53, 11 November 2017

These minutes were approved at the December 2015 board meeting.

EBC Board Meeting Minutes for November 21, 2015

Board meetings are open to the EBC members and the public.

  • Location: Rm 2-103 Education North, UofA
  • Start Time: 3:30pm

Please RSVP to [board@edmontonbikes.ca] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Jon
  • Minute-taker: Anna
  • Board attendance: Jon, Anna, Geoff, Rachel, Jasmine, Derek, Nathan, Alex, Dan, Karl

Call to Order

  • Meeting called to order by Jon at 3:30pm.

Logistics for Next Meeting

  • Date: Wed Dec 16, 2015
  • Location: Ed South rm 113
  • Chair:
  • Minute-taker: Anna
  • Food by:

New Business

Treasurer & Signing Authorities (5 min)

  • Motion: To appoint Geoff Hansen as the EBC Treasurer effective immediately. Moved by Derek, Karl. Motion Carried.
  • Motion: To appoint Jonathan Woelber (President), Nancy Milakovic (VP), Anna Vesala (Secretary), Geoff Hansen (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Jonathan Woelber is designated the On-line Banking administrator. Moved by Geoff, Derek. Motion Carried.
  • Motion: To remove Neil Carey, former bookkeeper, and Michelle Fisher, former Treasurer from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Gemma Zarrillo as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system. Gemma Zarrillo has input authority only; no authority to approve transactions. Moved by Derek, Anna. Motion Carried.
  • Action Items: Jon, Geoff will update Servus info.

Adjournment

  • Motion: To adjourn the meeting at 3:36pm. Moved by Karl, seconded by Anna . Motion Carried.
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