Board Minutes May 2023

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for May 2023

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet
• Start Time: May 8, 2023 7pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Kelly Granigan
• Minute-taker: Marcel Huculak
• Board attendance: Kelly Granigan, Marcel Huculak, Andi Eng, Jason Wang, Michelle Bourdon, Ceileigh Cunningham, Charlotte Thomasson, Maxine Myre, Stephen Paskuluk, Alexandra Stout, John Fuller
• Staff attendance: Greg Glatz
• Regrets: Matt Hoyt, John Fuller
• Absent:
• Guests:

Call to Order

• Meeting called to order at 7: PM

Logistics for Next Meeting

• Date: June 12, 2023, 7pm
• Location: Google Meet
• Chair:
• Minute-taker:

Consent Agenda (5 min)

President's Report

• May President Report

Treasurer's Report

• Treasurer's report
• March Statement of Financial Position
• March Comparative Statement

H.R. Committee Report

• HR Committee Report

Governance Committee Report

Governance Committee Report

South Shop Ad-hoc Working Group

• South Shop Working Group May Update

Reports to be reviewed, not in the consent agenda

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April agenda, the April 2023 minutes, and reports as presented
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

New Business

Draft Donor Recognition Policy (20 min)

Draft Donor Recognition Policy

Optional items pending time

Potential New Projects (20 min)

• Review Pet Projects list to see what we want to take on next, and who will do it.
• Potential projects:
  • No Period Without
  • social family friendly bike ride/cargobike meet up during summer
• Pet Projects from Retreat:
  • Bike parking at events
  • BE working with organizations and grassroots movements to make biking accessible for houseless people.
  • A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
  • offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
  • Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
  • A bike service van
  • Website revamp
  • community tourism
  • Building relationships with funders or other revenue supporters to support the org
  • Tube-bogganing
  • Bike With Us (previously bike to the symphony)
  • weaving used tubes
  • BE History/Archive project
  • Unpaid artist in residence
  • Bike of the month Tiktok/youtube video series
  • Online bike art/invention challenge
  • Repair videos series
  • Guerrilla bike repair street crew

In Camera Session

MOTION

To move into in camera session with Dr. Greg Glatz as guest
Moved:
Seconded:

Aye	No	Abstain

• Name (time estimate)

MOTION

To move out of in camera session
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain