These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for April 2023
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet
- Start Time: April 17, 2023 7pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Kelly Granigan
- Minute-taker: Charlotte Thomasson
- Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout,
- Staff attendance: Greg Glatz
- Regrets: Jason Wong, John Fuller, Ceileigh Cunningham
- Absent: Michelle Bourdon
- Guests:
Call to Order
- Meeting called to order at 7:16 PM
Logistics for Next Meeting
- Date: May 8, 2023, 7pm
- Location: Google Meet
- Chair:
- Minute-taker:
Discussion of agenda (5 min)
Consent Agenda (5 min)
President's Report
President's report
Treasurer's Report
Finance Report
Profit-Loss Statement
February Comparative Financial Position Statement
H.R. Committee Report
Governance Committee Report
Governance Report
Reports to be reviewed, not in the consent agenda
Executive Director's Report
Executive Director Report
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this April agenda, the March 2023 minutes, and reports as presented
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| Moved:
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Marcel Huculak
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| Seconded:
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Matt Hoyt
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Current & Completed Business
Updates on Action Items From Previous Meeting, Reminders (5 min)
- Everyone log your volunteer hours for the past month.
- Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
- Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
- Reminder of our Code of Conduct
- Reminder of conflict of interest policy
COMPLETED
Special General Meeting Wrap Up (10 min)
- Welcome Stephen!
- the budget is approved!
- Include discussion of fee changes/messaging
- 3 weeks late on roll out with staff
- Introducing sliding scale fees
- Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals)
- Fees are currently super low, Marcel hasnt seen a lot of push back
- Was an increase about 3 years ago
New Business
Ad-hoc Committee and Process for deciding South Side Shop future (20 min)
- Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
- Some options discussed to date (but should not limit other options raised as part of the process):
- temporary closure during slow season, move to new location
- seek location where fewer commercial bike shops exist
- stay in current location and renegotiate lease
- close South shop, redeploy staff to North shop and increase hours of North shop
- New landlord moving in upstairs
- Need renewal clause in new lease
- Some options discussed to date (but should not limit other options raised as part of the process):
- temporary closure during slow season, move to new location
- seek location where fewer commercial bike shops exist
- stay in current location and renegotiate lease
- close South shop, redeploy staff to North shop and increase hours of North shop
- Committee Members
- Marcel Huculak
- Stephen - strong pos feelings,
- Kelly
- Greg Glatz cc’d
- Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop
e-transfer procedure
- Normally need 2 signatures, there is an exception
- For etransfers only one person needs to authorize them
- Only marcel and robyn have authorization
- Propose to have a procedure
- Currently robyn gets permission from Marcel
- If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks
- Kelly checking for policy
- Task governance committee w this
- Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg
Optional items pending time
Potential New Projects (20 min)
- Review Pet Projects list to see what we want to take on next, and who will do it.
- Potential projects:
- No Period Without
- social family friendly bike ride/cargobike meet up during summer
- Pet Projects from Retreat:
- Bike parking at events
- BE working with organizations and grassroots movements to make biking accessible for houseless people.
- A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
- offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
- Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
- A bike service van
- Website revamp
- community tourism
- Building relationships with funders or other revenue supporters to support the org
- Tube-bogganing
- Bike With Us (previously bike to the symphony)
- weaving used tubes
- BE History/Archive project
- Unpaid artist in residence
- Bike of the month Tiktok/youtube video series
- Online bike art/invention challenge
- Repair videos series
- Guerrilla bike repair street crew
In Camera Session
MOTION
| To move into in camera session with Dr. Greg Glatz as guest
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| Moved:
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Matt Hoyt
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| Seconded:
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Marcel Huculak
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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MOTION
| To move out of in camera session
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| Moved:
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Stephen Paskaluk
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| Seconded:
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Andi Eng
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Adjournment
MOTION
| To adjourn the meeting at pm.
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| Moved:
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Marcel Huculak
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| Seconded:
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Andi Eng
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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