Board Minutes May 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for May 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, May 13, 2019
• Location: Education South 113
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Jeremy
• Minute-taker: Jasmine
• Food by: Helen
• Board attendance: Mike W., Mike S., Sarah, Helen, Mike P., Nancy
• Staff attendance: Molly, Chris
• Regrets: Ali, Mark
• Absent:
• Guests:

Call to Order

• Meeting called to order by Jeremy at 6:33pm.

Logistics for Next Meeting

• Date: Monday, June 10, 2019
• Location: Education South 113
• Chair: Sarah
• Minute-taker: Jasmine
• Food by: Mike S.

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this May 13 agenda, the April 2019 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• President's Report

President's Report Discussion

• Potential partnership opportunity with Bike Swap
• Bike Swap Update (Molly)
  • Will be receiving details on Bike Edmonton sales from the Bike Swap
  • Received 7 fixed up bikes from people whose bikes didn't sell at the swap
  • We brought several bikes that sold at the swap
  • Consider membership sales at the Bike Swap for future years

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

Treasurer's Report - Ali

• Treasurer's Report

Treasurer's Report Discussion

• Summary of budgeted vs. actuals (by Chris Chan)
  • Adhering close to what we had budgeted, and actuals show we're doing better than expected in some areas.

Program Review Committee Report

• Program Review Committee Workplan
• not much to report, logic model completed by next meeting with a summary of principles.

Revenue Committee Report

• Revenue Committee Workplan

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan

Master Board Task List - Sarah (15 min)

• Link to Master List

OHS To Do List - Mike P./Jeremy (20 min)

• BikeWorks OHS To Do List
• Met the team working on OHS
• Going forward, will drop in at shops in the next couple of months, do hazard assessments, determine if there are emergency response plans, determine which volunteers have first aid training

Discussion

• Aim to provide first aid training to staff and volunteers
• Recommendation to add safety as a standing agenda item

New Business

MOTION

To appoint Annya Hundal as a board member.
Moved:	Jeremy
Seconded:	Helen

Aye	No	Abstain
8	0	0
Carried

EcoCity Grant Details - Molly (10 min)

• Overlap between some of the grant's goals with the board's plan to approach businesses on dedicated bike infrastructure and major cycling corridors

Non-Profit Board Internship - Jasmine (10 min)

• Do we want to apply for another intern?
• Application deadline: May 13

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain