Board Minutes April 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, April 8, 2019
• Location: Education South 113
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Nancy
• Food by: Mike P.
• Board attendance:
• Staff attendance:
• Regrets: Jasmine, Mike S, Dustin, Mike W
• Absent:
• Guests:

Call to Order

• Meeting called to order by Helen at 635pm.

Logistics for Next Meeting

• Date: Monday, May 13, 2019
• Location: TBD
• Chair:Jeremy
• Minute-taker: Jasmine
• Food by: Helen

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April 8 agenda, the March 2019 minutes, and reports as presented below.
Moved:	Mike P.
Seconded:	Mark

Aye	No	Abstain
7
passed

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

• Jeremy reviewed presidents report

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

Treasurer's Report - Ali/Neil/Geoff

• [ Treasurer's Report]

Treasurer's Report Discussion

• Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.

Program Review Committee Report

• Program Review Committee Workplan
• not much to report, logic model completed by next meeting with a summary of principles.

Revenue Committee Report

• Revenue Committee Workplan

Discussion

• Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds.

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

• Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype

Deficit Reduction Plan

• Deficit Reduction Plan
• Change needed: adding an actual $ column

Master Board Task List - Sarah (15 min)

• Link to Master List
• add links as appropriate. look to see if the things are correct.

This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.

Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)

• Bike Edmonton 2.0 Accelerating our impact. Securing our future

Presentation on Bike Programming Environmental Scan - Cai (20 min)

• Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings.

New Business

Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min)

• Bike sale is not going to happen this year.
• Marketing timeline
• Lead for organization
• Newsletter

OH&S Policy - Mike P./Jeremy (10 min)

• next steps to start with the policy and then carry on with assessments.
• policy needs to be signed and actioned

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:	Sarah
Seconded:	Ali

Aye	No	Abstain
7

MOTION

To go out of camera
Moved:	Ali
Seconded:	Mark

Aye	No	Abstain
7

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain