Board Minutes May 2018: Difference between revisions
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* Landlord offered EBC a space in the same building: 1255 ft^2, garage door in the back, yard space 3/4 size of existing yard, 2-3 parking stalls | * Landlord offered EBC a space in the same building: 1255 ft^2, garage door in the back, yard space 3/4 size of existing yard, 2-3 parking stalls | ||
** Size may be inadequate for bike sales and workshop space | ** Size may be inadequate for bike sales and workshop space | ||
* | * BWN shift to streetfront unit | ||
** Being right on 111 Ave might increase BWN visibility, and attract new clients | ** Being right on 111 Ave might increase BWN visibility, and attract new clients | ||
** Location is still set-back from road, door access is not from the sidewalk | ** Location is still set-back from road, door access is not from the sidewalk | ||
* Any way to combine the two units | |||
* Goal of moving BWN wasn't for more space; goal was to increase revenue potential | |||
=== Name change updates - Chris (15 min) === | === Name change updates - Chris (15 min) === |
Revision as of 01:17, 15 May 2018
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for May 2018
Board meetings are open to the EBC members and the public.
- Date: Monday, May 14, 2018
- Location: Room 113 Education South Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Helen
- Minute-taker: Jasmine
- Food by: n/a
- Board attendance: Helen, Jonathan, Geoff, Mike S., Nancy, Jeremy, Jasmine
- Staff attendance: Molly, Chris
- Regrets: Ali, Mike P.
- Absent:
- Guests: Mark
Call to Order
- Meeting called to order by Helen at 6:38pm.
Logistics for Next Meeting
- Date: Monday, June 11, 2018 6:30pm
- Location: U of A, Education South 113
- Chair: Geoff
- Minute-taker: Jasmine
- Food by: Mike P. (back-up Mike S.)
Approval of Agenda, Minutes, Reports (5 min)
To approve this May 14 agenda, the April 2018 minutes (notes here), and reports as presented below. | ||
Moved: | Mike S. | |
Seconded: | Nancy |
Aye | No | Abstain |
---|---|---|
7 | 0 | 0 |
Carried |
President's Report - Jeremy
- [Presidents Report April 2018 ]
President's Report Discussion
H.R. Committee Report - Nancy
HR Report Discussion
- Motivations and Barriers for volunteering document; identify gaps in incentives and unaddressed barriers to ensure we're supporting volunteer engagement
- Molly to share notes from "demonstrating volunteer impact" presentation which could contribute to this effort
Treasurer's Report - Geoff/Ali
Treasurer's Report Discussion
- Jon: Report is lacking a link to Neil's report, and may need to
- Can check on Neil's reports by accessing the EBC Google Drive financial folder
Administrative Committee Report - Jonathan/Ali
Strategic Planning Committee Report
Current and Completed Business
BWN lease renewal - Jon (15 min)
- Renewal rates for existing location: $10/ft^2 for main floor, extra $200 for mezzanine.
- Current landlord is happy keeping EBC as tenants
- Landlord offered EBC a space in the same building: 1255 ft^2, garage door in the back, yard space 3/4 size of existing yard, 2-3 parking stalls
- Size may be inadequate for bike sales and workshop space
- BWN shift to streetfront unit
- Being right on 111 Ave might increase BWN visibility, and attract new clients
- Location is still set-back from road, door access is not from the sidewalk
- Any way to combine the two units
- Goal of moving BWN wasn't for more space; goal was to increase revenue potential
Name change updates - Chris (15 min)
Volunteer Survey update - Nancy (15 min)
Fundraising event, Rock jungle - Helen (15 min)
Offsite Bicycle Donation Location - Jon (15 min)
Strategy Session Update - Jeremy (15 min)
- Board Retreat Docs
- Strategic Planning Session 2018: Leverage Opportunities 1
- Strategic Planning Session 2018: Leverage Opportunities 2
- Strategic Planning Session 2018: Leverage Opportunities 3
- Strategic Planning Session 2018: Leverage Opportunities 4
- Strategic Planning Session 2018: Leverage Opportunities 5
- Strategic Planning Session 2018: Leverage Opportunities 6
- Strategic Planning Session 2018: Leverage Opportunities 7
Committee reporting and document templates -
- Workplan check-in (Workplan Template)
- Terms of reference check-in (Terms of Reference Wiki Page)
- Discussion notes:
- TOR shall be linked here for the next board meeting. Board members to review prior to the next meeting.
In Camera:
- Discussion notes:
To go in Camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
In Camera:
- Discussion notes:
To go out of Camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Adjournment
To adjourn the meeting at _____ | ||
Moved: | Nancy | |
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |