Board Minutes April 2018

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These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for April 2018

Board meetings are open to the EBC members and the public.

  • Date: Monday April 9, 2018
  • Location: Room 113 Education South Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Helen
  • Minute-taker:
  • Food by:
  • Board attendance: Jeremy, Nancy, Ali Ch, Jonathan, Mike P, Mike S, Geoffrey H, Helen
  • Staff attendance: Chris
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Jeremy at 7:54pm.

Logistics for Next Meeting

  • Date: Monday May 14, 2018 6:30pm
  • Location: U of A, Education South 113
  • Chair: Helen
  • Minute-taker: Jasmine
  • Food by: Mike P.

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this April 9 agenda, the March 2018 minutes, and reports as presented below.

Moved:
Seconded:
Aye No Abstain

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President's Report - Jeremy

  • [Presidents Report February 2018 ]

President's Report Discussion

H.R. Committee Report - Nancy

HR Report Discussion

Treasurer's Report - Geoff/Ali

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

Strategic Planning Committee Report

Current and Completed Business

North Shop location discussion -

  • Proposal to enquire about lease renewal options as no suitable options for relocating the N Shop have been yet identified. Look at 1 -2 - 3 year lease options. Board approved proposal.
  • Option to close N Shop in fall and reopen in new location in the Spring
  • Option to keep N Shop open and proceed with renovations.
  • Increased bike would improve bike sales
  • Need to promote N Shop; increased bike donations
    • Proposal that we do not proceed with any renovations at the N shop location unless we raise the $10,000 and materials costs required.

BWN Shop Update - Mike S. (15 min)

https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#

Volunteer Survey - Karli (15 min)

Volunteer Engagement Brainstorming - Nancy (15 min)

Board Evaluation - Jasmine (10 min)

  • Results Summary - Beginning-of-Term Assessment

Strategic Planning Session - Jeremy (10 min)

  • Dates: April 6, 7
  • Times: 6:30-9:30pm; 9:00am-12:00pm
  • Location: Sunlife Building (back-up location: Kiva Room?)
  • Attendees: Mike S., Jonathan, Geoff, Jeremy, Nancy, Molly, Mike P., Chris
    • Regrets: Ali, Jasmine

In Camera:

  • Discussion notes:
MOTION
To go in Camera

Moved:
Seconded:
Aye No Abstain

Expression error: Unexpected < operator.

In Camera:

  • Discussion notes:
MOTION
To go out of Camera

Moved:
Seconded:
Aye No Abstain

Expression error: Unexpected < operator.

Adjournment

MOTION
To adjourn the meeting at _____

Moved: Nancy
Seconded:
Aye No Abstain

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