Board Minutes March 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for March 2018

Board meetings are open to the EBC members and the public.

• Date: Monday March 12, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Jasmine
• Food by: Geoff
• Board attendance:
• Staff attendance:
• Regrets
• Absent:
• Guests:

Call to Order

• Meeting called to order by Jeremy at ______pm.

Logistics for Next Meeting

• Date: Monday April 9, 2018 6:30p.m.
• Location: U of A, Education South 1-13
• Chair: Helen
• Minute-taker: Jasmine
• Food by: Geoff

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this March 12 agenda, the February 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• [Presidents Report February 2018 ]

President's Report Discussion

H.R. Committee Report - Nancy

• HR Workplan
• HR Report March 2018

HR Report Discussion

Treasurer's Report - Geoff/Ali

• [ Treasurer's Report]

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

• [ Administrative Committee Report]

Strategic Planning Committee Report

Accomplishments since last meeting

Current and Completed Business

Committee reporting and document templates -

• Workplan check-in
• Terms of reference check-in

• Discussion notes:

• Workplan Template

• Terms of Reference Wiki Page

BWN Shop Update - Mike S. (15 min)

https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#

• Good news: still a few places in central locations available
• Bad news: market is such that we won't get a deal (and would end up paying 20% more than we're currently paying)
• Plan is to make an offer subject to board approval, but will need to have some strategic discussions
• Risk of losing clients in moving to a new place, in addition to moving costs and increased rent costs
• Opportunities include high population in new area, and many commuters go through the area
• Ideal to make a decision in the next 1-2 months
• Given current budgetary constraints, should strongly consider whether this is the right time to make a costly move, or create a rigorous plan for increasing BWN revenue
• Will set up a meeting with BWS landlord to talk about renewing lease for that location
• Following April staff meeting, will have a shop-based plan for increasing revenue
• Board to look at increasing revenue through other means, such as sponsorship

Volunteer Survey - Karli (15 min)

• Update

Board Evaluation - Jasmine (10 min)

• Results Summary - Beginning-of-Term Assessment

Adjournment

MOTION

Moved:	Geoff
Seconded:

Aye	No	Abstain