Board Minutes February 2018
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These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
EBC Board Meeting Minutes for February 2018
Board meetings are open to the EBC members and the public.
- Date: Monday February 12, 2018
- Location: Room 113 Education South Education South, University of Alberta
- Start Time: 6:30pm
Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Jeremy
- Minute-taker: Jasmine
- Food by: Mike S.
- Board attendance: Geoff, Ali, Jonathan, Mike P., Nancy, Mike S.
- Staff attendance: Chris, Molly
- Regrets: Helen
- Absent:
- Guests: Michael Rivest, Will
Call to Order
- Meeting called to order by Jeremy at 6:49pm.
Logistics for Next Meeting
- Date: Monday March 12, 2018 6:30
- Location: U of A, Education South 1-13
- Chair: Helen
- Minute-taker: Jasmine
- Food by: Geoff
Guest Speaker: High Level Line - Michael Rivest (30 min)
- Presentation
- Through some current projects, noted route of streetcar and congestion issues on roads
- High level line involves using existing infrastructure on high level bridge and surrounding areas
- Interested in starting a conversation, getting ideas, and seeing where this can go; in the awareness-raising stages
- Currently a disconnected system along route of the high level streetcar
- Hope to make connections (Jasper Ave to Whyte Ave to connecting neighbourhoods), and create an experience for the public
- Track shacks could provide programming along the rails
- Northernmost station (MacEwan University): could create a combined-use space so that LRT can share space with pedestrians and programming
- Railtown: currently a back-of-house to retail businesses, and fences by residences. Potential for programming
- Ezio Faraone Park: connect with Legislature, cars go underground
- High Level Bridge: no separation of uses; mixing LRT, pedestrians, cyclists
- Tunnel: safety would be paramount. Opportunity for art and sound installations.
- Southernmost station (Whyte Ave by MKT)
- Discussion
- Minimal disruption to motorists, and goes along with city's hope to promote alternative modes of transportation
- High Level Line would work well in all seasons
- Streetcar would add ability for people to commute, and there's ample room
- Goal is to create not-for-profit - High Level Line - and keep it independent of a business
- Aim to host events to gather stakeholders for the project
- Could complete the project in phases
Approval of Agenda, Minutes, Reports (5 min)
| To approve this February 12 agenda, the January 2018 minutes, and reports as presented below. | ||
| Moved: | Geoff | |
| Seconded: | Jonathan | |
| Aye | No | Abstain |
|---|---|---|
| 8 | 0 | 0 |
| Carried | ||
President's Report - Jeremy
President's Report Discussion
H.R. Committee Report - Nancy
- There is an HR committee meeting on January 24th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for February.
HR Report Discussion
Treasurer's Report - Geoff/Ali
Treasurer's Report Discussion
Administrative Committee Report - Jonathan/Ali
Strategic Planning Committee Report
Accomplishments since last meeting
- Created individual documents for each project, added some structure to them
- Made a copy of the “work plan template” for the Strategic Planning Committee
- A fair bit of work was done on leases/location which Mike will report on separately (as a discussion item)
Current and Completed Business
Committee reporting and document templates -
- Committee workplans should be complete by this meeting. Status?
- Workplans to be shared with the board by the March board meeting
- What's the status of each committee's terms of reference?
- Discussion notes:
BWN Shop Update - Mike S. (15 min)
https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#
- Good news: still a few places in central locations available
- Bad news: market is such that we won't get a deal (and would end up paying 20% more than we're currently paying)
- Plan is to make an offer subject to board approval, but will need to have some strategic discussions
- Risk of losing clients in moving to a new place, in addition to moving costs and increased rent costs
- Opportunities include high population in new area, and many commuters go through the area
- Ideal to make a decision in the next 1-2 months
- Given current budgetary constraints, should strongly consider whether this is the right time to make a costly move, or create a rigorous plan for increasing BWN revenue
- Will set up a meeting with BWS landlord to talk about renewing lease for that location
- Following April staff meeting, will have a shop-based plan for increasing revenue
- Board to look at increasing revenue through other means, such as sponsorship
Volunteer Survey - Karli (15 min)
- Volunteering Data
- Volunteer Survey
- Update
- Based on a couple sources of volunteer surveys, created more professional survey
- Presented on demographics who are more likely to volunteer, motivations and barriers to volunteering
- Walked board through updated volunteering survey through both streams (of volunteering and not volunteering)
- Discussion
- Purpose of the survey is to gather perspectives of EBC members to see what motivators or barriers
- Survey questions should gather results that would be actionable; how would the results of the first several pages be actionable? Motivators can help to target and retain volunteers, and work to reduce barriers
- Survey is not only designed to find volunteers. We're looking to gather information on the motivators and barriers to volunteering to get more volunteers in the door.
- Some people may just have no interest in volunteering. Possibility of screening those people out (given no time, confidence, and life constraints).
- Demographic questions should go to end. Ask more involved questions at the beginning.
- Consider what final report will look like
- Try to get respondents to tell stories at the outset to get them engaged in the survey
- Given impending end of Karli's internship, she'll meet with Geoff and Jon to work on the survey
Board Evaluation - Jasmine (10 min)
- We will propose an initial board evaluation tool at this meeting.
Board Strategic Planning Session - Jeremy (10 min)
- Chatted with Peter and confirmed the dates they had booked (evening of Fri, April 6, and morning of Sat, April 7)
- Jeremy to send out invite to all board and staff
Organization Name Change (10 min)
- There should be a launch date for unveiling of our name change
- August 8 is the anniversary of our organization; target that date for the launch
Adjournment
| Moved: | Geoff | |
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||