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Board Minutes June 2011: Difference between revisions
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** New parts on veranda? | ** New parts on veranda? | ||
* SEE: BikeWorks Coord in April minutes: action items | * SEE: BikeWorks Coord in April minutes: action items | ||
=== Network accounting/business infrastructure === | |||
* Needs RedHat | |||
* David F has donated a server computer | |||
=== Metrics === | === Metrics === | ||
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* ACTION: ANNA will update metrics. | * ACTION: ANNA will update metrics. | ||
=== Membership === | === Membership === | ||
* EBC membership is declining. | * EBC membership is declining. | ||
** 657 at the end of April. | ** 657 at the end of April. | ||
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* Online membership: has an e-mail been sent instructing volunteers on form usage? If the concern is too many e-mail to volunteers, the thinking should be: getting too many e-mails may not be great, but being a volunteer and not having any communication is far far worse: not knowing what's going on is an extremely frustrating experience when you're just trying to help. | * Online membership: has an e-mail been sent instructing volunteers on form usage? If the concern is too many e-mail to volunteers, the thinking should be: getting too many e-mails may not be great, but being a volunteer and not having any communication is far far worse: not knowing what's going on is an extremely frustrating experience when you're just trying to help. | ||
** Household rollout for online renewal? | |||
** ACTION: Neil & Chris to chat about Paypal | |||
** Renewal reminder sent out at start of June. Had a couple bites. | |||
* Member benefits: is there a write-up? Have we figured out our sponsorship/discount partners to include? Getting this done is quite high on our priorities list (ranked 2-3, with 1 being highest) | * Member benefits: is there a write-up? Have we figured out our sponsorship/discount partners to include? Getting this done is quite high on our priorities list (ranked 2-3, with 1 being highest) | ||
** Jayson to establish formal agreements with partners | |||
* Member renewal notices: are they being sent out? 100 members == $2000. | * Member renewal notices: are they being sent out? 100 members == $2000. | ||
** Sent out | |||
* Member sign-up http://edmontonbikes.ca/membersignup/shop/index.html | * Member sign-up http://edmontonbikes.ca/membersignup/shop/index.html | ||
* Member look-up http://edmontonbikes.ca/membersignup/shop/lookup.html | * Member look-up http://edmontonbikes.ca/membersignup/shop/lookup.html | ||
=== Contract | === Personnel Committee === | ||
* Performance review | |||
* Contract renewal | |||
* Derek, Steph, Chris. | |||
* Before giving feedback on wages, budget for next year needs to be set | |||
** Get input on desired wages, make recommendation | |||
=== Keegan === | |||
* CHAN moves to remove Keegan McEvoy from the board for lack of attendance. STEPH seconds. Approved. | |||
=== AGM Date & Committee === | === AGM Date & Committee === | ||
* Sunday, September | * Sunday, September 25, 2011 | ||
* Book Parkallen Hall? | |||
** Capacity is 75 | |||
** No internet access | |||
** Kitchen | |||
* Strathcona Library program room? | |||
** No kitchen | |||
* Board position descriptions | * Board position descriptions | ||
** Nominations | ** Nominations | ||
** Steph staying | |||
** Chris gone | |||
** Neil maybe staying, but not treasurer | |||
** Alex staying (unless job takes away) | |||
** Derek going back to school. Not sure. | |||
** James not sure. | |||
** Brett staying. | |||
** Keith likely not staying. | |||
** (David gone) | |||
* ANNA on vacation for early Sept. | |||
* Need people not coming through BikeWorks | |||
* CHRIS, ANNA, NEIL form committee. | |||
* AGM followed by late September meeting and a late October meeting including both the old board + new board | * AGM followed by late September meeting and a late October meeting including both the old board + new board | ||
* New board takes over on November 1 | * New board takes over on November 1 | ||
Work involved includes any of the following: | Work involved includes any of the following: | ||
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=== Spoke space === | === Spoke space === | ||
* Re-affirm: go ahead. | |||
* ACTION: Chris to e-mail Kris. Please go ahead. EBC will give feedback on layout, but we like the Carrot space. | |||
=== Strategic plan === | === Strategic plan === | ||
* N/A | |||
== In Camera == | == In Camera == | ||
CHRIS moves that we go in camera. Seconded by Alex. Approved. | |||
== End of Meeting == | == End of Meeting == | ||