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Board Minutes June 2011: Difference between revisions
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== Next Meeting Date == | == Next Meeting Date == | ||
* Date: | * Date: Wednesday, July 20, 2011, 6:30pm | ||
* Location: BikeWorks | * Location: BikeWorks | ||
== Food For Next Meeting == | == Food For Next Meeting == | ||
* Not James. | * Not James. | ||
* Anna - food? | |||
* Alex C - if Anna can't | |||
== Reports == | == Reports == | ||
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* Staff training on CANBIKE | * Staff training on CANBIKE | ||
* Received $4000 MEC grant to accompany $5000 YES grant | * Received $4000 MEC grant to accompany $5000 YES grant | ||
** ACTION: Chris will send product list to Neil | |||
* CBC Radio One interview on biking in the rain | * CBC Radio One interview on biking in the rain | ||
* Bike mechanics at various events | * Bike mechanics at various events | ||
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=== Executive Director === | === Executive Director === | ||
* Staff logistics, networking, coordinating | |||
** Need IT support to reconnect computer networking | |||
* Jayson: keeping up with Bike Month, offsite events | |||
* Ed Coordinator: trial course this weekend, upcoming courses for the summer are scheduled | |||
** Issue: Insurance caveat doesn't cover "sporting" things. Michael called ABA. $50/ course from ABA insurance. Michael will confirm with Hardeep whether or not our courses can be covered. | |||
** Chris has about $1000 to contract education for community leagues. Make sure Michael contacts Chris. ACTION: Anna will talk to Michael about community leagues. | |||
* Mechanic payment reconciliation: | |||
** ACTION: Neil will finish paying other mechanics | |||
* ACTION: Neil will write cheque to ESO | |||
* Printing round of signs, rules, pop-up displays for events, brochures incl. rentals, education, etc. | |||
** If anyone has additional items, submit to Anna by June 30. | |||
* Canada Summer Jobs grant: | |||
** Still in communication with CSJ administrator to cover Jayson | |||
* Edmonton Operating grant: $10000 received | |||
* $1600 from donation matching Community Spirit grant | |||
* ANNA: Written report will be sent by June 30 | |||
=== BikeWorks Coordinator === | === BikeWorks Coordinator === | ||
=== Treasurer === | === Treasurer === | ||
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* Not sure what else to say. The additional income we've been bringing in will allow us to offset the additional spending we've authorised (AiR and two summer staff), so that's alleviated some of my concerns. | * Not sure what else to say. The additional income we've been bringing in will allow us to offset the additional spending we've authorised (AiR and two summer staff), so that's alleviated some of my concerns. | ||
* Donations are fantastic this year, from every stream. | |||
[[File:EBC Financial Report - May 2011.xls]] | [[File:EBC Financial Report - May 2011.xls]] | ||
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== New Business == | == New Business == | ||
=== Staff training === | |||
* ANNA will re-train staff on appropriate behaviour, anti-discrimination | |||
=== Staff reports === | === Staff reports === | ||
* | * Needs to be done | ||
=== Utilities reconciliation === | === Utilities reconciliation === | ||
* This is | * This is maybe important for AGLC funding, but hasn't received comment lately | ||
=== Bike Month === | === Bike Month === | ||
* MOU | * MOU | ||
* Invite VELO rep to give report at | ** Signed | ||
** Digital copy can be made. | |||
* Invite VELO rep to give written report on how they feel our relationship is | |||
** ACTION: Anna will invite VELO | |||
=== Archives === | |||
* Steph can provide advice on what needs to be kept. | |||
* Micah wants to write a grant for archival research at EBC. | |||
** Will send 2-pg proposal | |||
=== BikeWorks loss prevention === | === BikeWorks loss prevention === | ||
* | * We are losing money on new parts. | ||
* Report on problem, and solutions? | |||
* Better inventory control--too time-consuming to do without computer system. | |||
* About half of our new parts aren't accounted for. | |||
* Greeter/cashier/floor supervisor/shop host may be very useful in reducing loss. | |||
** Volunteer orientation has included this | |||
** ANNA will focus Alex on shop host invitations, and one-off tasks | |||
* BRETT: Revisit having new parts on shop floor: | |||
** New parts on veranda? | |||
* SEE: BikeWorks Coord in April minutes: action items | |||
=== Metrics === | === Metrics === | ||
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* We have built and sold 0 bikes since March, but have spent hundreds on food. | * We have built and sold 0 bikes since March, but have spent hundreds on food. | ||
* We have rented 0 bikes and 0 trailers. | * We have rented 0 bikes and 0 trailers. | ||
* ACTION: ANNA will update metrics. | |||
=== Membership === | === Membership === | ||