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Board Minutes June 2011: Difference between revisions
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== Call to order == | == Call to order == | ||
* In attendance: | * In attendance: Alex C, Derek, James, Steph, Neil, Brett, Chris, Anna | ||
* Guests: | * Guests: | ||
* Regrets: | * Regrets: David, Bernadette, Keith, Kevin | ||
== Approval of agenda == | == Approval of agenda == | ||
* Motion to approve by . Seconded by . | * Motion to approve by Alex C. Seconded by Derek. Approved | ||
== Approval of minutes == | == Approval of minutes == | ||
* Motion to approve April 2011 minutes by . Seconded by . | * Motion to approve April 2011 minutes by CHAN. Seconded by JAMES. Approved | ||
* Motion to approve May 2011 minutes by . Seconded by . | * May minutes: need to add motion about AiR: | ||
** Motion: Approve dual Artist-in-resident position. Pay scheme is to be as a contractor paid out in bi-weekly increments. $8,000 fee, plus disbursements at cost to a maximum of (proposed budget plus 10%). Moved by CHAN. Seconded by DEREK. Approved. | |||
* Motion to approve May 2011 minutes by DEREK. Seconded by ALEX. approved | |||
== Action items from last meeting == | == Action items from last meeting == | ||
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** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete. CHRIS to e-mail everyone to resend if available. | ** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete. CHRIS to e-mail everyone to resend if available. | ||
** MAY UPDATE: Chris will ask board members to resubmit directly to Chris. | ** MAY UPDATE: Chris will ask board members to resubmit directly to Chris. | ||
** JUNE UPDATE: | ** JUNE UPDATE: Inclusion, Outreach, Volunteer. | ||
* <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc | * <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc | ||
** APR UPDATE: Not done yet. | ** APR UPDATE: Not done yet. | ||
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=== New items === | === New items === | ||
* <span style="background: lightgrey;">ACTION:</span> ANNA to have a timeline of completion for charitable status by June 3. | * <span style="background: lightgrey;">ACTION:</span> ANNA to have a timeline of completion for charitable status by June 3. | ||
** JUNE UPDATE: Hasn't happened. Steph and Kathy can help. If paperwork can be given to Kathy, she can do a lot of it. | |||
* <span style="background: lightgrey;">ACTION:</span> CHRIS, DAVID, ANNA to list what we need for the strategic plan. | * <span style="background: lightgrey;">ACTION:</span> CHRIS, DAVID, ANNA to list what we need for the strategic plan. | ||
** JUNE UPDATE: Haven't met. Strategic Plan Development program. 16hr. ANNA will look into booking a weekend for this program. | |||
* <span style="background: lightgrey;">ACTION:</span> Anna to update VELO MOU with exact number of hours per week of EBC staff hours that can be for Bikeology. | * <span style="background: lightgrey;">ACTION:</span> Anna to update VELO MOU with exact number of hours per week of EBC staff hours that can be for Bikeology. | ||
** JUNE UPDATE: | ** JUNE UPDATE: Didn't do number of hours per week. Will add note for next year. | ||
* <span style="background: lightgrey;">ACTION:</span> Anna to contact NAA ASAP. Prefer a 2 year lease. Anna to negotiate – must bring the offer to the board for approval. | * <span style="background: lightgrey;">ACTION:</span> Anna to contact NAA ASAP. Prefer a 2 year lease. Anna to negotiate – must bring the offer to the board for approval. | ||
** JUNE UPDATE: | ** JUNE UPDATE: New "residential" lease agreement signed to 2013. NEIL has concerns about AGLC reception of this. Gas is still gone. ANNA will ask about reconciliation, security/fire exits, and will re-write lease as a commercial lease. | ||
== Next Meeting Date == | == Next Meeting Date == | ||