Board Minutes July 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for July 19, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, July 19, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker:
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday, August 16, 2021
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
Approval of Agenda
| To approve this July 19 agenda. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Approval of Last Meeting's Minutes
| To approve the June 2021 minutes and the July 6 2021 minutes. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Reports
President's Report - Sarah R. (2 mins)
- [ President's Report]
Treasurer's Report - Roy C. (2 mins)
- [ Treasurer's Report]
Executive Committee Report - Sarah R. (1 min)
- [ Executive Committee Report]
HR Committee Report - Sarah R. (1 min)
- [ HR Committee Report]
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
Volunteer Committee Report
- Ken will connect with Sarah
Executive Direct Report - Chris C. (5 min)
- [ Executive Director Report]
Approval of Reports
| To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above. | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Current & Completed Business
Action Item Follow Up
- Posting Board Intros to the website is still pending
Bikes and Animals Social Media Campaign
- Further discussion still needed with Chris
Plan to Sell Bikes from the Downtown Shop
- Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
HR Consultation with ACSN - Sarah R. (2 min)
- The HR Committee met with Bill Clark on May 26
Renewal with Seniuk - Sarah R. (2 min)
- Chris and Sarah to follow up this week
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraising Plan
- Jason has provided us with some renderings
- Corporate Sponsorships
- Stantec - confirmed
- The Brick - confirmed
- Shaw - pending approval
- EPCOR - contacted
- Edmonton Oilers Community Foundation - can only fund registered charities
- Rogers - closed to funding requests
Action Items
- Andi will follow up with The Brick re: their building choice
- Matt will share CN application login with Sarah for proof reading
- Matt with connect with the printers to finalize the details around the electrical outlets and covers
New Business
Contingency Plan for Bike Edmonton if Casino Revenues are Lost - Chris C. (5 mins)
- Some discussion included in ED Report; minuted there
Action Items
Youth @ The Table Board Mentorship Program - Sarah R. (3 mins)
- Sarah sent out an email to the Board and only Matt replied. The deadline for the application has been extended to June 25. Is this something the Board is interested in?
- Email thread
- Youth @ The Table Program Brochure
Action Items
Board Approval for Mastercard Circle Rewards redemption - Sarah R. (1 min)
- we currently have 82,705 points.
- 50,000 points can be redeemed for a $500 GIC
- 30,000 points can be redeemed for a $300 credit
- remaining 2,705 points to accrue
| To approve the redemption of the points as outlined above, pending GIC terms. | ||
| Moved: | Andi | |
| Seconded: | Matt | |
| Aye | No | Abstain |
|---|---|---|
| 5 | 0 | |
| Carried | ||
Proposed post-Pandemic bike lovers Road Trip - Ken. (5 mins)
- Ken has been in touch with a community bike shop in Butte, Montana
- Trip is tentatively planned for early August: Drive to Montana, stay overnight, connect. Very loose itinerary
- Ken has a 12-seat van
- Opportunity to connect with other community bike shops
- anyone interested should contact Ken
- this is NOT an official Bike Edmonton trip
Action Items
- Ken will confirm about van capacity and licensing.
In Camera
| To go in camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
| To go out of camera | ||
| Moved: | ||
| Seconded: | ||
| Aye | No | Abstain |
|---|---|---|
| Expression error: Unexpected < operator. | ||
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
Meeting adjourned by at pm