Board Minutes July 2021: Difference between revisions

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* '''Staff attendance:'''   
* '''Staff attendance:'''   
* '''Regrets:''' Annya
* '''Regrets:''' Annya
* '''Absent:''' Rachel
* '''Absent:'''  
* '''Guests:'''
* '''Guests:'''


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=== Approval of Reports ===
=== Approval of Reports ===
{{Motion
{{Motion
   |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, and Volunteer Committee reports as presented above.
   |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above.
   |first=  
   |first=  
   |second=  
   |second=  
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* Further discussion still needed with Chris  
* Further discussion still needed with Chris  
==== Plan to Sell Bikes from the Downtown Shop ====
==== Plan to Sell Bikes from the Downtown Shop ====
* The below action items are outstanding
* Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
** President to schedule time with Executive Director and Board to have a further conversation at a working meeting
** With Provincial restrictions lifting on July 1, this needs to be addressed promptly
** Sarah will follow up with board via email tomorrow (22 June 2021) with a meeting date and time


=== Staff Performance Reviews - Sarah R. (1 min) ===
*  Sarah and Matt conducted the staff performance reviews at the end of May. Chris was present for all of the staff performance reviews.


=== HR Consultation with ACSN - Sarah R. (2 min) ===
=== HR Consultation with ACSN - Sarah R. (2 min) ===

Revision as of 22:58, 17 July 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for July 19, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, July 19, 2021
  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair: Sarah
  • Minute-taker:
  • Food by: n/a
  • Board attendance:
  • Staff attendance:
  • Regrets: Annya
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date: Monday, August 16, 2021
  • Location: Google Meet
  • Chair: Sarah
  • Minute-taker: Andi
  • Food by: n/a

Announcements

Approval of Agenda

MOTION
To approve this July 19 agenda.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Approval of Last Meeting's Minutes

MOTION
To approve the June 2021 minutes and the July 6 2021 minutes.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


Reports

President's Report - Sarah R. (2 mins)

  • [ President's Report]


Treasurer's Report - Roy C. (2 mins)

  • [ Treasurer's Report]


Executive Committee Report - Sarah R. (1 min)

  • [ Executive Committee Report]


HR Committee Report - Sarah R. (1 min)

  • [ HR Committee Report]

Governance Committee Report - Roy C. (2 min)

  • [ Governance Committee Report]


Volunteer Committee Report

  • Ken will connect with Sarah


Executive Direct Report - Chris C. (5 min)

  • [ Executive Director Report]


Approval of Reports

MOTION
To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Current & Completed Business

Action Item Follow Up

  • Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign

  • Further discussion still needed with Chris

Plan to Sell Bikes from the Downtown Shop

  • Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting


HR Consultation with ACSN - Sarah R. (2 min)

  • The HR Committee met with Bill Clark on May 26

Renewal with Seniuk - Sarah R. (2 min)

  • Chris and Sarah to follow up this week

Downtown Shop Mural - Sarah R. (5 min)

  • Mural Fundraising Plan
  • Jason has provided us with some renderings
  • Corporate Sponsorships
    • Stantec - confirmed
    • The Brick - confirmed
    • Shaw - pending approval
    • EPCOR - contacted
    • Edmonton Oilers Community Foundation - can only fund registered charities
    • Rogers - closed to funding requests

Action Items

  • Andi will follow up with The Brick re: their building choice
  • Matt will share CN application login with Sarah for proof reading
  • Matt with connect with the printers to finalize the details around the electrical outlets and covers

New Business

Contingency Plan for Bike Edmonton if Casino Revenues are Lost - Chris C. (5 mins)

  • Some discussion included in ED Report; minuted there

Action Items

Youth @ The Table Board Mentorship Program - Sarah R. (3 mins)

Action Items

Board Approval for Mastercard Circle Rewards redemption - Sarah R. (1 min)

  • we currently have 82,705 points.
  • 50,000 points can be redeemed for a $500 GIC
  • 30,000 points can be redeemed for a $300 credit
  • remaining 2,705 points to accrue
MOTION
To approve the redemption of the points as outlined above, pending GIC terms.
Moved: Andi
Seconded: Matt
Aye No Abstain
5 0
Carried

Proposed post-Pandemic bike lovers Road Trip - Ken. (5 mins)

  • Ken has been in touch with a community bike shop in Butte, Montana
  • Trip is tentatively planned for early August: Drive to Montana, stay overnight, connect. Very loose itinerary
  • Ken has a 12-seat van
  • Opportunity to connect with other community bike shops
  • anyone interested should contact Ken
  • this is NOT an official Bike Edmonton trip

Action Items

  • Ken will confirm about van capacity and licensing.

In Camera

MOTION
To go in camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
MOTION
To go out of camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Volunteer Hour Tracking - ALL BOARD (2 min)

Adjournment

Meeting adjourned by at pm

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