Board Minutes July 2020: Difference between revisions
→Adjournment
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* '''Timekeeper:''' | * '''Timekeeper:''' | ||
* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' | * '''Food by:''' | ||
* '''Board attendance:''' | * '''Board attendance:''' Jeremy, Annya, Mike S., Husam, Jasmine | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Molly, Chris | ||
* '''Regrets:''' | * '''Regrets:''' Sarah, Rachel, Mike P. | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Husam at 7:14pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: August 10, 2020 @ 7:00pm | * Date: August 10, 2020 @ 7:00pm | ||
* Location: Zoom | * Location: Zoom | ||
* Chair: | * Chair: Annya | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Jeremy (to share a recipe!) | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 36: | Line 36: | ||
{{Motion | {{Motion | ||
|motion=To approve this July 13 agenda, the [[Board Minutes June 2020|June 2020]] minutes, and reports as presented below. | |motion=To approve this July 13 agenda, the [[Board Minutes June 2020|June 2020]] minutes, and reports as presented below. | ||
|first= | |first= Jeremy | ||
|second= | |second= Annya | ||
|yes= | |yes=5 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
* | * [https://docs.google.com/document/d/19eSTfcau-6XnEnr3fE9WYCDbZSa7foxWh0ONQTOUklY/edit?ts=5f0bb20a President's Report] | ||
* We've settled into COVID operations, and are doing alright financially, with some government support. | |||
* Wage subsidy may be extended, which would be a huge help. | |||
* Many of the board's plans have been put on hold while COVID adjustments are made. | |||
=== Treasurer's Report - Talha === | === Treasurer's Report - Talha === | ||
* | * See President's Report for some financial information. | ||
=== Program Review Committee - Annya/Matt/Rachel/Sarah/Husam === | |||
*Annya will lead the committee update to the board: | |||
**[https://docs.google.com/spreadsheets/d/1BPTLCfQ0RHWa5oqLZES4p4cYEbLr4crar4G-QHvoY2U/edit?ts=5de3fab5#gid=378804386 Program Review Committee Task Tracker] | |||
*Final Workshop Eval: https://drive.google.com/file/d/1mY4Q04PrKK4H9NuzG4dFbcDZ-ESOuthz/view?usp=sharing | |||
* | |||
*Draft Appointment Eval: https://docs.google.com/document/d/1-nXi5W2DgF0sdPRPCmDqgeayV0OKuLaUKimlJELwU5k/edit# | |||
*Discussion | |||
** Still need to draft an implementation plan to disseminate the survey and collect information | |||
** Jeremy had suggested to create a survey regarding bike fitting / repair appointments ==> Annya has drafted, and will be seeking feedback from program review committee, then gathering staff feedback. | |||
** Need to consider what the purpose of the survey is. This survey should be crucial research for the shops, given the crowding that happens in the shops. | |||
**Instead of having them complete it in the shop, could email it to them after the fact. | |||
=== Exec Committee - Jeremy === | === Exec Committee - Jeremy === | ||
* | * Nothing to report on | ||
== Current and Completed Business == | == Current and Completed Business == | ||
=== Operational Updates - Chris/Molly (15 min) === | === Operational Updates - Chris/Molly (15 min) === | ||
* Molly has continued to support Coreen in bike shop operations. Given a return of many volunteers, Molly will be phasing out of that capacity | |||
* Programs | |||
**Canadian Newcomers Program: Started and expanding this, where Bike Edmonton helps newcomers get set up with bikes in Edmonton | |||
**Bike Ambassador Program: show people the ropes of riding and give them tips | |||
**Boyle Street Tune-ups: providing tune-ups and a card that provides members of Boyle street service and parts at Bike Edmonton. Have provided 2-page COVID-19 prevention document. Went through 13 people for tune-ups in 2.5 hours. Provide lights and educate around visibility. | |||
*Working on transferring newsletter to a new platform | |||
=== Fundraising - Molly (10 min) === | === Fundraising - Molly (10 min) === | ||
* | *From March until now, have raised over $5000 | ||
*Mid-June - fundraiser went live and raised ~$2000. | |||
*Will do some small pushes on the fundraising campaign. | |||
*Positive of fundraiser is finding homes for equipment that was underused in the shops. | |||
*A shop opening party is not looking likely for the near future. | |||
=== Board Volunteer Hour Tracking - Jasmine (10 min) === | === Board Volunteer Hour Tracking - Jasmine (10 min) === | ||
* [https://docs.google.com/forms/d/e/1FAIpQLSeuYx4piXTc4KR90QcQnUvrWFzVWPEo3CJ9mEqNGGL90G-1dA/viewform?vc=0&c=0&w=1 Hour Tracking Form] | * [https://docs.google.com/forms/d/e/1FAIpQLSeuYx4piXTc4KR90QcQnUvrWFzVWPEo3CJ9mEqNGGL90G-1dA/viewform?vc=0&c=0&w=1 Hour Tracking Form] | ||
*Jasmine sending out back-end of the form so that board members can view the hours they've input. | |||
== New Business == | == New Business == | ||
| Line 83: | Line 104: | ||
{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first=Matt | ||
|second= | |second=Jasmine | ||
|yes= | |yes=5 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
| Line 93: | Line 114: | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first=Jasmine | ||
|second= | |second=Mike S. | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
| Line 105: | Line 126: | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting. | |motion=To adjourn the meeting. | ||
|first= | |first=Jasmine | ||
|second= | |second= | ||
|yes= | |yes= | ||