These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for July 2020
Board meetings are open to Bike Edmonton members and the public.
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Husam
- Timekeeper:
- Minute-taker: Jasmine
- Food by:
- Board attendance: Jeremy, Annya, Mike S., Husam, Jasmine
- Staff attendance: Molly, Chris
- Regrets: Sarah, Rachel, Mike P.
- Absent:
- Guests:
Call to Order
- Meeting called to order by Husam at 7:14pm.
Logistics for Next Meeting
- Date: August 10, 2020 @ 7:00pm
- Location: Zoom
- Chair: Annya
- Minute-taker: Jasmine
- Food by: Jeremy (to share a recipe!)
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this July 13 agenda, the June 2020 minutes, and reports as presented below.
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| Moved:
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Jeremy
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| Seconded:
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Annya
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| Aye
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No
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Abstain
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| 5
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0
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0
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| Carried
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President's Report - Jeremy
- President's Report
- We've settled into COVID operations, and are doing alright financially, with some government support.
- Wage subsidy may be extended, which would be a huge help.
- Many of the board's plans have been put on hold while COVID adjustments are made.
Treasurer's Report - Talha
- See President's Report for some financial information.
Program Review Committee - Annya/Matt/Rachel/Sarah/Husam
- Annya will lead the committee update to the board:
- Discussion
- Still need to draft an implementation plan to disseminate the survey and collect information
- Jeremy had suggested to create a survey regarding bike fitting / repair appointments ==> Annya has drafted, and will be seeking feedback from program review committee, then gathering staff feedback.
- Need to consider what the purpose of the survey is. This survey should be crucial research for the shops, given the crowding that happens in the shops.
- Instead of having them complete it in the shop, could email it to them after the fact.
Exec Committee - Jeremy
Current and Completed Business
Operational Updates - Chris/Molly (15 min)
- Molly has continued to support Coreen in bike shop operations. Given a return of many volunteers, Molly will be phasing out of that capacity
- Programs
- Canadian Newcomers Program: Started and expanding this, where Bike Edmonton helps newcomers get set up with bikes in Edmonton
- Bike Ambassador Program: show people the ropes of riding and give them tips
- Boyle Street Tune-ups: providing tune-ups and a card that provides members of Boyle street service and parts at Bike Edmonton. Have provided 2-page COVID-19 prevention document. Went through 13 people for tune-ups in 2.5 hours. Provide lights and educate around visibility.
- Working on transferring newsletter to a new platform
Fundraising - Molly (10 min)
- From March until now, have raised over $5000
- Mid-June - fundraiser went live and raised ~$2000.
- Will do some small pushes on the fundraising campaign.
- Positive of fundraiser is finding homes for equipment that was underused in the shops.
- A shop opening party is not looking likely for the near future.
Board Volunteer Hour Tracking - Jasmine (10 min)
- Hour Tracking Form
- Jasmine sending out back-end of the form so that board members can view the hours they've input.
New Business
Non-Profit Board Internship - Sarah (10 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
MOTION
| To go in camera
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| Moved:
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Matt
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| Seconded:
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Jasmine
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| Aye
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No
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Abstain
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| 5
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0
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0
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| Carried
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MOTION
| To go out of camera
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| Moved:
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Jasmine
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| Seconded:
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Mike S.
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| Aye
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No
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Abstain
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| 6
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0
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0
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| Carried
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Adjournment
MOTION
| To adjourn the meeting.
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| Moved:
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Jasmine
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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