Board Minutes July 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for July 2018

Board meetings are open to the EBC members and the public.

• Date: Monday, July 9, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Geoff
• Minute-taker: Jasmine
• Food by: Helen
• Board attendance: Geoff, Ali, Jeremy, Sean, Helen, Nancy, Jasmine
• Staff attendance: Chris C.
• Regrets: Mark S., Mark
• Absent:
• Guests: Cailin Yang (Non-Profit Board Intern)

Call to Order

• Meeting called to order by Geoff at 6:35 pm.

Logistics for Next Meeting

• Date: Monday, August 13, 2018 6:30pm
• Location: U of A, Education South 113
• Chair: Nancy (Jeremy back-up)
• Minute-taker: Jasmine
• Food by: Ali

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Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this July 9 agenda, the June 2018 minutes, and reports as presented below.
Moved:	Nancy
Seconded:	Helen

Aye	No	Abstain
6	0	0
Carried

President's Report - Jeremy

• [ Presidents Report July 2018]

President's Report Discussion

H.R. Committee Report - Nancy

• HR Workplan
• Volunteer Engagement Motivations and Barriers 2018

HR Report Discussion

Treasurer's Report - Ali

• Treasurer's Report June 2018

Treasurer's Report Discussion

• Geoff would like to discuss BikeWorks North renovation commitment given various other items from budget
  • shop fee increase was in the budget for the whole year, and did not happen (will only be in for 3 weeks of the fiscal year)
  • had significant rental income in the budget - we've cancelled that program (and it was over estimated)
  • had significant grant revenue increases in budget - my understanding is Molly doesn't think that will happen
  • on the up side, we are ahead on bike sales as of the end of April
• Geoff suggests it is risky to commit to expenses, without doing some fundraising first, especially since we expect we will not hit budget on various other items

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Workplam
• Administrative Committee July 2018 report

Strategic Planning Committee Report

June Meeting Notes Work Plan

Current and Completed Business

Volunteer Survey update - Nancy (15 min)

• Last discussion, concerns were brought up regarding suitability of EBC mailing lists through company
  • Discussion about venue for sending out to be held at a later time

New Business

In Camera:

MOTION

Moved:
Seconded:

Aye	No	Abstain

MOTION

Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting at _____.
Moved:
Seconded:

Aye	No	Abstain