Board Minutes July 2016: Difference between revisions
→Revised GWI-EBC Occupancy Agreement (15 min) Nancy
Anna Vesala (talk | contribs) No edit summary |
Anna Vesala (talk | contribs) |
||
| Line 86: | Line 86: | ||
* [https://drive.google.com/a/edmontonbikes.ca/file/d/0B11PfbtGMFFuR00xeGtCZS0tUmc/view?usp=sharing July 8 draft of agreement] for consideration | * [https://drive.google.com/a/edmontonbikes.ca/file/d/0B11PfbtGMFFuR00xeGtCZS0tUmc/view?usp=sharing July 8 draft of agreement] for consideration | ||
* Discussion notes: | * Discussion notes: | ||
** | ** Nancy: Jon has been very clear with Janine/YCR2 that the additional funds would be the responsibiltiy of YCR2 to raise, not EBC as a whole. | ||
** | ** Adrian: In favour but hard to understand how $50k discrepancy - how did this happen? Chris: My understanding - GW sent draft, Jon reviewed and made some changes, GW approved but did not necessarily notice the changes that Jon had made. Jon did not want EBC to be committed to $75k in the future so we have the opt out each 3 years. | ||
** Geoff: Good deal. Only committed in 3 year chunks. Better deal than other deal on the table. | |||
** Karl: Would like to get a sense from everyone - this represents an onus on EBC to go out and earn more money, not to use reserve funds. Geoff: Disagree slightly. YCR2 has quite a bit of funding in their account and very good at sourcing additional funding. The funding side is in good hands. Chris: YCR2 has $25k for the 1st 3 years set aside. In 3 years, if YCR2 hasnt raised the next $25k, EBC is under no obligation to continue in that space. This would be a difficult situation for YCR2 who would have to find other storage space but at least no financial obligations. | |||
** Anna: The conversation has been very consistent and in general agreement that YCR2 would be solely responsible for raising each round of $25k. We should formalize this on paper so that future EBC boards and YCR2 coordinators are all clear that we (current board and coordinators) were under complete agreement that YCR2 would pay for this. Perhaps this is an MOU? Policy? So far we have only done formal written docs with GW, not internaly with YCR2. | |||
** Karl: DOes EBC have an ongoing log of motions? Anna: No. Karl: Many orgs have an ongoing log of motions so that future boards know what they are committeed to. This could become part of YCR2's strategic planning, eg. in 2018 goal is to raise $25k. Nancy: Could be done moving forward... Add another doc or section to minutes to have a separate document for "motions." Geoff: Need to only sort motions for budget related issues so that they could be rolled into the budget drafting process. Chris: Wiki could have an added feature to tag motions. Could also use Asana to use note for future planning. Geoff: Could have a "notes" tab in our budgeting document to identify issues for future years. | |||
* <span style="background: yellow;">Motion:</span> To rescind the motion passed in EBC June 2016 minutes | * <span style="background: yellow;">Motion:</span> To rescind the motion passed in EBC June 2016 minutes regarding the agreement with Goodwill Industries. Move by | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: yellow;">Motion:</span> To approve the July 8 2016 agreement with Goodwill Industries of Alberta to occupy space at their warehouse located at 168 ST and 114 Ave Edmonton. Moved by , seconded by . '''Motion Failed/Carried.''' | ||
* <span style="background: lime;">Action Items:</span> '''Chris''' will put note in Asana for 2018. ____ by (date). '''Jon''' to draft a written document with YCR2 Leadership Team to specify agreement terms, notably that YCR2 will fund raise the full $75,000 on behalf of EBC. | |||
=== Business Item 2 (___min) === | === Business Item 2 (___min) === | ||