Board Minutes July 2011: Difference between revisions

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(The minutes were approved in the January 2012 meeting)
 
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EBC Board Meeting
July 20, 2011


Attending: Stephanie G, James P, Kevin S, David F, Neil C, Chris C, Alex C, Alex H
==Call to Order==
*Attending: Stephanie G, James P, Kevin S, David F, Neil C, Chris C, Alex C, Alex H
*Call to order 6:30pm


Call to Order 6:30
==Approval of Agenda==
*Alex moves to approve meeting agenda; Chris seconds


Alex moves to approve meeting agenda; Chris seconds
==Approval of Minutes==


President’s report:
==Reports==
servers
#[[President's Report (June) (2011)|President's Report]]
contract written for airs; one clause needs to be added; have not signed yet; issue of intellectual property ownership kill date.
*servers
** InterThink donated some servers to EBC.
*contract written for airs; one clause needs to be added; have not signed yet; issue of intellectual property ownership kill date.
*Issue of revenue of artists. how do we record? another column in cash sheet; action item: alex to work out recording with Neil; empower me
#[[Treasurer's Report (June) (2011)|Treasurer's Report]]
*Budget circulated for review; we’ll have a surplus one year and deficit the next as a result of casino income
*Neil wants feedback from Anna. 
#[[ED Report (June) (2011)|Executive Director]]
#[[BikeWorks Coordinator Report (June) (2011)|BikeWorks Coordinator Report]]
#[[2nd Location Committee Report (June) (2011)|2nd Location Committee Report]]
**There was some discussion about how to encourage timely reports
***One suggestion was to meet with the staff in person
***Staff must feel that their reports are being read
****ED report would be built on other staff reports
***Board members must produce their own required reports as well
***Another suggestion was a more structured day with working from home discouraged
*Issues with The Carrot as a second space
**potential difficulties of sharing space with cotenant
**issue of cost; higher than ideal
**space division a difficult point
**timeline not good on carrot space; taking too long
*However, new opportunity to use newly acquired Eastwood School building.  Timeline for move in is midwinter.  Opportunity for more solid launch. Rotary and Stollery both fine with change.
*<span style="background: lightgrey;">MOTION:</span> Chris moves to approve the transition to the Eastwood school and abandoning carrot option. Alex seconds. passed


Issue of revenue of artists. how do we record? another column in cash sheet; action item: alex to work out recording with Neil; empower me
==Current or Completed Business==


David Report
==New Business==
#Ian Helgesen memorial
*Ride to be planned.


Issues with The Carrot as a second space; potential difficulties of sharing space with cotenant; issue of cost; higher than idea; space division a difficult point; timeline not good on carrot space; taking too long However, new opportunity to use newly acquired Eastwood School building.  Timeline for move in is midwinter.  Opportunity for more solid launch. Rotary and Stollery both fine with change.
==In Camera Session==


Chris moves to approve the transition to the Eastwood school and abandoning carrot option. Alex seconds. passed
==Date and Location of Next Meeting==


Neil on budget:
==Adjournment==
Budget circulated for review; we’ll have a surplus one year and deficit the next as a result of casino income
Neil wants feedback from Anna. 


Chris: Ian  memorial ride to be planned.
[[Category:minutes]]
 
[[Category:2010-2011 Board minutes]]
In camera session.

Latest revision as of 21:22, 14 January 2012

Call to Order

  • Attending: Stephanie G, James P, Kevin S, David F, Neil C, Chris C, Alex C, Alex H
  • Call to order 6:30pm

Approval of Agenda

  • Alex moves to approve meeting agenda; Chris seconds

Approval of Minutes

Reports

  1. President's Report
  • servers
    • InterThink donated some servers to EBC.
  • contract written for airs; one clause needs to be added; have not signed yet; issue of intellectual property ownership kill date.
  • Issue of revenue of artists. how do we record? another column in cash sheet; action item: alex to work out recording with Neil; empower me
  1. Treasurer's Report
  • Budget circulated for review; we’ll have a surplus one year and deficit the next as a result of casino income
  • Neil wants feedback from Anna.
  1. Executive Director
  2. BikeWorks Coordinator Report
  3. 2nd Location Committee Report
    • There was some discussion about how to encourage timely reports
      • One suggestion was to meet with the staff in person
      • Staff must feel that their reports are being read
        • ED report would be built on other staff reports
      • Board members must produce their own required reports as well
      • Another suggestion was a more structured day with working from home discouraged
  • Issues with The Carrot as a second space
    • potential difficulties of sharing space with cotenant
    • issue of cost; higher than ideal
    • space division a difficult point
    • timeline not good on carrot space; taking too long
  • However, new opportunity to use newly acquired Eastwood School building. Timeline for move in is midwinter. Opportunity for more solid launch. Rotary and Stollery both fine with change.
  • MOTION: Chris moves to approve the transition to the Eastwood school and abandoning carrot option. Alex seconds. passed

Current or Completed Business

New Business

  1. Ian Helgesen memorial
  • Ride to be planned.

In Camera Session

Date and Location of Next Meeting

Adjournment

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