Board Minutes July 2011

Call to Order

• Attending: Stephanie G, James P, Kevin S, David F, Neil C, Chris C, Alex C, Alex H
• Call to order 6:30pm

Approval of Agenda

• Alex moves to approve meeting agenda; Chris seconds

Reports

1. President's Report

• servers
  • InterThink donated some servers to EBC.
• contract written for airs; one clause needs to be added; have not signed yet; issue of intellectual property ownership kill date.
• Issue of revenue of artists. how do we record? another column in cash sheet; action item: alex to work out recording with Neil; empower me

1. Treasurer's Report

• Budget circulated for review; we’ll have a surplus one year and deficit the next as a result of casino income
• Neil wants feedback from Anna.

1. Executive Director
2. BikeWorks Coordinator Report
3. 2nd Location Committee Report

• • There was some discussion about how to encourage timely reports
    • One suggestion was to meet with the staff in person
    • Staff must feel that their reports are being read
      • ED report would be built on other staff reports
    • Board members must produce their own required reports as well
    • Another suggestion was a more structured day with working from home discouraged
• Issues with The Carrot as a second space
  • potential difficulties of sharing space with cotenant
  • issue of cost; higher than ideal
  • space division a difficult point
  • timeline not good on carrot space; taking too long
• However, new opportunity to use newly acquired Eastwood School building. Timeline for move in is midwinter. Opportunity for more solid launch. Rotary and Stollery both fine with change.
• MOTION: Chris moves to approve the transition to the Eastwood school and abandoning carrot option. Alex seconds. passed

New Business

1. Ian Helgesen memorial

• Ride to be planned.