Board Minutes January 2012

These minutes not yet approved.

Attendance

• Meeting Chair:
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Time:

Approval of Agenda

• Motion:

Approval of Last Month's Minutes

• Motion:
• Approve the Board Minutes March 2011
• Approve Board Minutes June 2011
• Approve Board Minutes July 2011 (as amended)
• Approve Board Minutes August 2011
• Approve Board Minutes December 2011

Reports

President's Report

President's Report

Treasurer's Report

Financial Report for November 2011

The month ran remarkably close to the expected budget, so I don't think there's much to be said about it. The only item that stands out is a substantial negative ($1500) in the cash over/under. This is the first month I've completed a physical cash count since the end of August - numbers between now and then are all from the cash sheet, and the over/under number came from the daily count, usually done by Alex. There had been a substantial positive ($1300) in September, and I suspect that at some point, someone triggered the "move money to safe" function, but didn't actually move any money, resulting in a double count that wasn't caught and corrected until now. I don't think we've been robbed.

YTD, we're also running quite close to budget. I've rescheduled budget items relating to the North shop. If we do get a north shop going in May, I think we'll be fine, but do keep in mind that if the North shop gets delayed past the summer, we'll finish the year roughly $10k short of our target.

File:November 2011 Financial Report.xls

Items in Mailbox

1 - There was a card from Ian's mother, and a $100 cheque included. She said that they're intending to give us some of the money from Ian's estate once it's settled up. I'd appreciate it if someone who knew him better than I could please send a response.

2 - There was a mail-in membership renewal who said they tried to renew at the shop, but we wouldn't accept their cheque. The only thing strange about it is that it's from an account with the Christian Credit Union, but I can't see why that would matter. Is there a cheque policy that I don't know about, and if there's not, could Alex please include something in his next volunteer mailout to the effect that we do accept cheques.

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Committee 1 Report

Committee 1 Report

Committee 2 Report

Committee 2 Report

Current & Completed Business

Action Items from Last Meeting

• The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.
• Anna to speak with Kris Andreychuk about interim options to continue with the Spoke.
• Anna to take the board off the Chris Chan forwarding.
• Duncan to ask Chris to email Board-specific emails to the Board.
• Neil to take old board members off EBC Board mailing list.
• Anna to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.
• Anna to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.
• The Board will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.
• Anna to send Chris information about the Walterdale Bridge Advisory committee and meeting.

=Committee Terms of Reference

• Micah to talk to Alex regarding the Bikeworks ToR.
• Paul to post Membership ToR on wiki.
• Duncan to continue working on the Advocacy ToR.
• Alex to continue working on the Inclusion Committee ToR.

Action Items from Older Meetings

• Alex Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
• Alex will get all MEC grant info from DEREK.
• Alex Will try new [BikeWorks user] sheets. Review in January.

(No report was available from Alex in December)

• Neil will draft job description for January meeting

New Business

Should we protest SOPA?

• SOPA and the Protect-IP acts are bills working their way through Congress in the United States. They are aimed at shutting down websites facilitating Copyright and Trademark infringement, yet fall outside US jurisdiction. The bills are controversial because it is believed that they will erode the DNS system, which resolves human-readable domain names into IP addresses.
• reddit has set January 18, 8am–8pm EST (1300–0100 UTC) as a day of action.
• Does the board want to do a partial or complete black-out of Edmontonbikes.ca on that date? Should we encourage people to contact their Member of Parliament about this issue?

Adjournment

• Motion: