Board Minutes February 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for February 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, February 10, 2020
- Location: MEC Downtown Community Room (2nd floor), 11904 104 Ave NW, Edmonton, AB T5K 0G6
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Rachel
- Timekeeper:
- Minute-taker: Jasmine
- Food by: Husam
- Board attendance:
- Staff attendance:
- Regrets: Molly, Mike S, Chris the Intern
- Absent:
- Guests:
Call to Order
- Meeting called to order by Rachel at 6:47 pm.
Logistics for Next Meeting
- Date: March 9, 2020
- Location: MEC, depending on availability
- Chair: Matt
- Minute-taker: Annya and Jasmine
- Food by: Rachel
Approval of Agenda, Minutes, Reports (5 min)
To approve this February 10 agenda, the January 2020 minutes, and reports as presented below. | ||
Moved: | Talha | |
Seconded: | Matt |
Aye | No | Abstain |
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President's Report - Jeremy
Treasurer's Report - Talha
- [ Treasurer's Report]
- Casino count $39K end of Jan
- General Account $75K end of Jan
- Revenue in this fiscal year 57K - bike sales
- Expenses is
- Loss is $40K at the end of February.
- Internal Controls
- Recommendations to come for the board (e.g. how cash being handled by volunteers, credit purchases are approved). Potentially will be ready at the next board meeting. Talha needs help on recommendation development.
- Implementation of recommendations will likely need some expertise to develop policies.
Program Review Committee - Annya
Program Review: Molly has Spoke program survey data for the last three years. Spoke survey to remain as is, due to the distinct youth group, but open up the guardian/parent survey for change. Chris and Rachel to review the guardian/parent survey and suggest modifications
Marketing: Annya pitched the need for a marketing strategy to a class of MBA students. Opportunity to have students visit one of the locations - Jeremy to consult at staff meeting tomorrow (Feb 11) around dates/times (possibly at an orientation)
Bike Friendly Businesses: Agenda item discussed below.
Message from the Board Blog posts: Rachel forwarded Matt's submission to the board with an ask that all members fill theirs out.
Human Resources Committee - _____
Current and Completed Business
North Shop Lease negotiations - Jeremy (20 min)
- Questions: Do we want to move and is this a good location on the table?
- Existing North community bike shop is in a rough neighbourhood
- At current North and South shop, front desk can have surveillance of entire shop
- 10620 105 Ave Location
- Location seems to be in the target zone. Also in same building as Rock Jungle, Dirtbag Cafe
- Could have space in the front for bike racks, and has a large roll-up door in the back
- Assumption that property taxes will be at least the same as the current location; would get those reimbursed
- First three months would be cost-free
- Space is as-is basis
- Front half is carpet and back half concrete
- Two offices - we could take down one and other would be locked storage
- Discussion on Space
- Would be able to knock down middle wall so you could see through from the front area to the back (through a staircase)
- Mezzanine could take the space of the current outdoor storage at the North shop
- Pretty much move-in ready; could direct people to the backroom, not keeping any merchandise in the front area
Board Volunteer Hour Tracking - Jasmine (10 min)
New Business
Canada Summer Jobs - Jeremy (10 min)
2020 Board Development Training - Jeremy (10 min)
Non-Profit Board Intern Updates - Sarah (10 min)
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
Non-Profit Board Intern Updates - Matt, Husam (10 min)
In Camera:
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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To go out of camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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Adjournment
To adjourn the meeting. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
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