Board Minutes January 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for January 2020

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, January 13, 2020
• Location: Edmonton Clinic Health Academy (11405 87 Ave NW), Room 3-099
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Mike S.
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Jasmine
• Board attendance: Matt, Jeremy, Mike S., Talha, Annya, Rachel, Jasmine
• Staff attendance: Chris Chan
• Regrets:
• Absent:
• Guests: Husam Charkeih, Chris Chan (intern)

Call to Order

• Meeting called to order by Mike S. at 6:51pm.

Logistics for Next Meeting

• Date: February 10, 2020
• Location: TBD
• Chair: Rachel
• Minute-taker: Jasmine
• Food by: Husam

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this January 13 agenda, the December 2019 minutes, and reports as presented below.
Moved:	Matt
Seconded:	Talha

Aye	No	Abstain
6	0	0
Carried

President's Report - Jeremy

• President's Report
• Should discuss alternatives to cheques for paying expenses; the (new) cheques are in the mail

Treasurer's Report - Talha

• [ Treasurer's Report]
• Reviewing internal controls (i.e., process mapping) will be worked upon in the near future
• Money in both accounts, though in the slow season, stores are going down
• Quickbooks only shoes expenses; revenue is missing

Current and Completed Business

North Shop Lease negotiations - Jeremy (20 min)

• Interested in short-term lease to keep options open for new North Shop locations north of the river
• Short-term lease interests also stem from aversion from committing to a long lease, financially
• Property for sale at 105 Ave./113 St.
  • Empty building, former printshop (8250 ft^2, though will be down to ~2000 ft^2)
  • Will come back with a financial analysis of the property
  • Cost will likely be more than current North Community Bike Shop, though location is much better and on bike infrastructure
  • Could draw on volunteer power from Grant MacEwan students
  • Generally, higher profit potential compared to current location
  • Next steps are to get other staff to view the place, crunch numbers to see actual costs

Board Volunteer Hour Tracking - Jasmine (10 min)

• Hour Tracking Spreadsheet
• Spreadsheet vs. Google Form - which is preferred?
• Google Form it is! Jasmine to work with Chris to set this up

Board Blog - Rachel (10 min)

• Created a list of questions that board members can answer (not necessarily all of them)
• Could post individual profiles on a regular basis on the blog
• Would be added to the Bike Edmonton blog and linked to the board list on the website
• Write it in a way that encourages members to get involved, and that makes potential funders feel comfortable in our board strength

New Business

New Board Members - Jeremy (10 min)

• Husam
  • Jeremy spoke with Husam a few weeks back
  • Is a social teacher
  • Works with small businesses in the city to get funding and sponsorship
  • Conducts outreach and grant proposals for school

MOTION

To add Husam Charkeih as a Bike Edmonton board member.
Moved:	Jeremy
Seconded:	Matt

Aye	No	Abstain
6	0	0
Carried

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:	Matt
Seconded:	Rachel

Aye	No	Abstain
7	0	0
Carried

MOTION

To go out of camera
Moved:	Jasmine
Seconded:	Rachel

Aye	No	Abstain
7	0	0
Carried

Adjournment

MOTION

To adjourn the meeting.
Moved:	Jasmine
Seconded:

Aye	No	Abstain