Board Minutes February 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for February 2020

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, February 10, 2020
• Location: MEC Downtown Community Room (2nd floor), 11904 104 Ave NW, Edmonton, AB T5K 0G6
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Rachel
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Husam
• Board attendance:
• Staff attendance:
• Regrets: Molly, Mike S, Chris the Intern
• Absent:
• Guests:

Call to Order

• Meeting called to order by Rachel at 6:47 pm.

Logistics for Next Meeting

• Date: March 9, 2020
• Location: MEC, depending on availability
• Chair: Matt
• Minute-taker: Annya and Jasmine
• Food by: Rachel

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February 10 agenda, the January 2020 minutes, and reports as presented below.
Moved:	Talha
Seconded:	Matt

Aye	No	Abstain

President's Report - Jeremy

• President's Report

Treasurer's Report - Talha

• [ Treasurer's Report]

Casino count $39K end of Jan General Account $75K end of Jan Revenue in this fiscal year 57K - bike sales Expenses is Loss is $40K at the end of February.

Internal Controls Recommendations to come for the board (e.g. how cash being handled by volunteers, credit purchases are approved). Potentially will be ready at the next board meeting. Talha needs help on recommendation development. Implementation of recommendations will likely need some expertise to develop policies.

Current and Completed Business

Board Volunteer Hour Tracking - Jasmine (10 min)

• Hour Tracking Form

New Business

Canada Summer Jobs - Jeremy (10 min)

• 2020 Applicant Guide

2020 Board Development Training - Jeremy (10 min)

• Board Development Training

Non-Profit Board Intern Updates - Sarah (10 min)

• Project Brainstorm Sheet

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting.
Moved:
Seconded:

Aye	No	Abstain