Board Minutes February 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for February 2018

Board meetings are open to the EBC members and the public.

• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Jasmine
• Food by: Mike S.
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by ________ at ________.

Logistics for Next Meeting

• Date: Monday March 12, 2018 6:30
• Location: U of A, Education South 1-13
• Chair:
• Minute-taker:
• Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February 12 agenda, the January 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• Presidents Report February 2018

President's Report Discussion

H.R. Committee Report - Nancy

• There is an HR committee meeting on January 24th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for February.

HR Report Discussion

Treasurer's Report - Geoff/Ali

• Treasurer's Report

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Report

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New Business: Committee Expectations, reporting and document templates -

• Terms of reference, workplan templates, monthly reporting discussion

• Discussion notes:
  • Workplan Template
    • All committees' workplans due at February's board meeting
    • Workplan
  • Terms of Reference
    • Template located on the Wiki
    • Add your committees' Terms of Reference if it doesn't exist
  • Monthly Reporting
    • Use the workplans as monthly reports; notes and progress function at the far right to indicate progress

• Workplan Template

• Terms of Reference Wiki Page

New Business: Board Evaluation

• We will propose an initial board evaluation tool for the February meeting.

New Business: Michael Rivest (30 min)

• Discussion

Board Strategic Planning Session - Jeremy (10 min)

• Updates?

Adjournment

MOTION

Moved:
Seconded:

Aye	No	Abstain