Bike Edmonton

Board Minutes December 2011

Revision as of 02:57, 2 December 2011 by Stephanie.gregorwich (talk | contribs) (→‎Elect New Executive)

Minutes not yet approved.

Attendance

  • Meeting Chair: Bernadette
  • Minute-taker: Stephanie
  • Food: Neil
  • Board attendance: Bernadette, Bret, James, Lee, Paul, Alex, Micah, Stephanie, Duncan, Adam, Neil
  • Staff attendance: Anna
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Time: 6:15

Approval of Agenda

  • Motion: Micah moves to approve, Alex seconds. Carried.

Approval of Previous Months Minutes

ACTION: The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.

Date, Location & Food for Next Meeting

  • 6:30, January 12, 2012.

Micah to contact APIRG to book a room in Law Paul to do food.

Reports

President's Report

President's Report No president's report this month as no president elected yet.

Treasurer's Report

Treasurer's Report October report submitted earlier in November. The numbers were disappointing but not disastrous.

Executive Director's Report

Executive Director's Report Anna's interim November report was distributed on Nov. 25.

The AB Cycle building is up in the air: mold removal is ongoing. The City of Edmonton still owns and manages it. It's about 8 months for the permit to be approved and could be another 8 months for the construction to take place. Moving in could be 8 to 16 months.

Motion: Duncan moves to name the future 118 Ave location "Bikeworks North". Seconded by Alex. Carried.

ACTION: Anna to speak with Kris Andreychuk about interim options to continue with the Spoke.

No newsletter distributed in the last three months. There should be one early in December. Some winter classes were cancelled due to lack of registration. The classes are usually advertised in the newsletter so many fewer people heard about them. As well, there was no advertising of the City of Edmonton budget discussions until Chris Chan emailed the day before the hearings.

Email: Chris Chan's email has been forwarded to the board. Since Chris is still involved in the organization, it would be better for him to receive emails and forward Board-specific emails to him. ACTION: Anna to take the board off the Chris Chan forwarding. ACTION: Duncan to ask Chris to email Board-specific emails to the Board. ACTION: Neil to take old board members off EBC Board mailing list.

BikeWorks Report

BikeWorks Report

Committee 1 Report

Committee 1 Report

Committee 2 Report

Committee 2 Report

Current & Completed Business

Action Items from November Meeting

  • ALEX Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
  • ALEX will get all MEC grant info from DEREK.
  • ALEX Will try new [BikeWorks user] sheets. Review in January.

Waiting on Alex's report for these three points.


    • ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter.

Done

    • ANNA will ask Elicia if she is interested in coming.

Done.

  • ADAM will draft a [Critical Mass] policy for Dec 1 meeting

Done

  • PAUL will take look at the GAIN dates and register for the spring.

Still to do.

  • CHRIS will complete a draft TOR for Spoke committee for Dec meeting

Adam to follow up with Chris and Elicia.

  • CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.

Still to do.

  • ANNA to upload Retreat brainstorm of job

Done.

  • NEIL will draft job description for January meeting

Still to do.

Done.

  • ANNA to send out the board applications from Lee and Chris Co for board review.

Done.

  • Proposed Terms of Reference for all standing committees due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)

Artist In Residence Contract

Micah motions to ask the Artists in Residence to put together a how-to manual/set of notes/ideas for future legacy of this program. Adam seconds. Carried with abstentions from James and Bret.

ACTION: Anna to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.

Strategic Goals

  • Confirm info from retreat

ACTION: Anna to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.

New Business

Welcome New Board Members

Motion to appoint Chris Corrigan and Lee Vilinski to the Board made by Neil, seconded by Micah. Carried with abstention from Bret.

  • Action: Neil to add Chris and Lee to the Board mailing list.

ACTION: The Board is to consider what their individual goals are for the board for the next year.

Elect New Executive

Motion: Duncan nominates Chris Corrigan to be secretary. Stephanie Seconds. Carried. Motion: Duncan nominates Adam Burgess to be president. Micah seconds. Carried. Motion: Stephanie nominates Neil for treasurer. Duncan seconds. Carried. Motion: Adam nominates Duncan for vice president. Micah seconds. Carried.

Committee Terms of Reference Approvals

  • Each Chair of each committee to submit TOR for board review and approval

James volunteered to become Chair of the Information Management Committee.

Review Critical Mass/Bike Events Policy

  • Discussion about how to word the policy

Walterdale Bridge Stakeholder Input Panel

  • Choose a representative. (N.B. -anticipated 3-year commitment during which time approximately three meetings will be held)

Agreement with APIRG

  • Discuss, approve.

In Camera Session

Adjournment

  • Motion:
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