Board Minutes December 2011
Minutes not yet approved.
Attendance
- Meeting Chair: Bernadette
- Minute-taker: Stephanie
- Food: Neil
- Board attendance: Bernadette, Bret, James, Lee, Paul, Alex, Micah, Stephanie, Duncan, Adam, Neil
- Staff attendance: Anna
- Regrets:
- Absent:
- Guests:
Call to Order
- Time: 6:15
Approval of Agenda
- Motion: Micah moves to approve, Alex seconds. Carried.
Approval of Previous Months Minutes
- Motion:
- Approve the Board Minutes March 2011 if not yet approved in Board Minutes November 2011
- Approve Board Minutes June 2011
- Approve Board Minutes July 2011 (as amended)
- Approve Board Minutes August 2011
- Approve Board Minutes November 2011 (as amended)
ACTION: The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.
Date, Location & Food for Next Meeting
- 6:30, January 12, 2012.
Micah to contact APIRG to book a room in Law Paul to do food.
Reports
President's Report
President's Report No president's report this month as no president elected yet.
Treasurer's Report
Treasurer's Report October report submitted earlier in November. The numbers were disappointing but not disastrous.
Executive Director's Report
Executive Director's Report Anna's interim November report was distributed on Nov. 25.
The AB Cycle building is up in the air: mold removal is ongoing. The City of Edmonton still owns and manages it. It's about 8 months for the permit to be approved and could be another 8 months for the construction to take place. Moving in could be 8 to 16 months.
Motion: Duncan moves to name the future 118 Ave location "Bikeworks North". Seconded by Alex. Carried.
ACTION: Anna to speak with Kris Andreychuk about interim options to continue with the Spoke.
No newsletter distributed in the last three months. There should be one early in December. Some winter classes were cancelled due to lack of registration. The classes are usually advertised in the newsletter so many fewer people heard about them. As well, there was no advertising of the City of Edmonton budget discussions until Chris Chan emailed the day before the hearings.
Email: Chris Chan's email has been forwarded to the board. Since Chris is still involved in the organization, it would be better for him to receive emails and forward Board-specific emails to him. ACTION: Anna to take the board off the Chris Chan forwarding. ACTION: Duncan to ask Chris to email Board-specific emails to the Board. ACTION: Neil to take old board members off EBC Board mailing list.
BikeWorks Report
Committee 1 Report
Committee 2 Report
Current & Completed Business
Action Items from November Meeting
- ALEX Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
- ALEX will get all MEC grant info from DEREK.
- ALEX Will try new [BikeWorks user] sheets. Review in January.
- ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter.
- ANNA will ask Elicia if she is interested in coming.
- ADAM will draft a [Critical Mass] policy for Dec 1 meeting
- PAUL will take look at the GAIN dates and register for the spring.
- CHRIS will complete a draft TOR for Spoke committee for Dec meeting
- CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.
- ANNA to upload Retreat brainstorm of job
- NEIL will draft job description for January meeting
- ACTION: ANNA please paste that here.
- | Developing Job Descriptions by Alberta Board Development Program
- | The Board's Role in HR by Human Resources Council for NFPs
- | Staff and Board Roles by Centre for Community Organizing
- ACTION: ANNA please paste that here.
- ANNA will ask Kevin if he is interested in continuing on the board.
- ANNA to send out the board applications from Lee and Chris Co for board review.
- Proposed Terms of Reference for all standing committees due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)
Artist In Residence Contract
- Decide payment
Strategic Goals
- Confirm info from retreat
New Business
Welcome New Board Members
- Intros for Chris C and Lee V
- Action: ???? to add Chris and Lee to board listserv
- Personal board goals?
Elect New Executive
- Review exec positions and vote
Committee Terms of Reference Approvals
- Each Chair of each committee to submit TOR for board review and approval
Review Critical Mass/Bike Events Policy
- Discussion about how to word the policy
Walterdale Bridge Stakeholder Input Panel
- Choose a representative. (N.B. -anticipated 3-year commitment during which time approximately three meetings will be held)
Agreement with APIRG
- Discuss, approve.
In Camera Session
Adjournment
- Motion: