Board Minutes December 2011

Attendance

Meeting Chair: Bernadette
Minute-taker: Stephanie
Food: Neil
Board attendance: Bernadette, Bret, James, Lee, Paul, Alex, Micah, Stephanie, Duncan, Adam, Neil
Staff attendance: Anna
Regrets:
Absent:
Guests:

Call to Order

Time: 6:15

Approval of Agenda

Motion: Micah moves to approve, Alex seconds. Carried.

Approval of Previous Months Minutes

Motion:
Approve the Board Minutes March 2011 if not yet approved in Board Minutes November 2011
Approve Board Minutes June 2011
Approve Board Minutes July 2011 (as amended)
Approve Board Minutes August 2011
Approve Board Minutes November 2011 (as amended)

ACTION: The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.

Date, Location & Food for Next Meeting

6:30, January 12, 2012.

Micah to contact APIRG to book a room in Law Paul to do food.

Reports

President's Report

President's Report No president's report this month as no president elected yet.

Treasurer's Report

Treasurer's Report October report submitted earlier in November. The numbers were disappointing but not disastrous.

Executive Director's Report

BikeWorks Report

Committee 1 Report

Committee 2 Report

Current & Completed Business

Action Items from November Meeting

ALEX Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
ALEX will get all MEC grant info from DEREK.
ALEX Will try new [BikeWorks user] sheets. Review in January.
- ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter.
- ANNA will ask Elicia if she is interested in coming.
ADAM will draft a [Critical Mass] policy for Dec 1 meeting
PAUL will take look at the GAIN dates and register for the spring.
CHRIS will complete a draft TOR for Spoke committee for Dec meeting
CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.
ANNA to upload Retreat brainstorm of job
NEIL will draft job description for January meeting
- ACTION: ANNA please paste that here.
  - | Developing Job Descriptions by Alberta Board Development Program
  - | The Board's Role in HR by Human Resources Council for NFPs
  - | Staff and Board Roles by Centre for Community Organizing
ANNA will ask Kevin if he is interested in continuing on the board.
ANNA to send out the board applications from Lee and Chris Co for board review.
Proposed Terms of Reference for all standing committees due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)

Artist In Residence Contract

Decide payment

Strategic Goals

Confirm info from retreat

New Business

Welcome New Board Members

Intros for Chris C and Lee V
Action: ???? to add Chris and Lee to board listserv
Personal board goals?

Elect New Executive

Review exec positions and vote

Committee Terms of Reference Approvals

Each Chair of each committee to submit TOR for board review and approval

Review Critical Mass/Bike Events Policy

Discussion about how to word the policy

Walterdale Bridge Stakeholder Input Panel

Choose a representative. (N.B. -anticipated 3-year commitment during which time approximately three meetings will be held)