Board Minutes December 2011
Attendance
- Meeting Chair: Bernadette
- Minute-taker: Stephanie
- Food: Neil
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Time:
Approval of Agenda
- Motion:
Approval of Previous Months Minutes
- Motion:
- Approve the Board Minutes March 2011 if not yet approved in Board Minutes November 2011
- Approve Board Minutes June 2011
- Approve Board Minutes July 2011 (as ammended)
- Approve Board Minutes August 2011
- Approve Board Minutes November 2011 (as ammended)
Date, Location & Food for Next Meeting
Reports
President's Report
Treasurer's Report
Executive Director's Report
BikeWorks Report
Committee 1 Report
Committee 2 Report
Current & Completed Business
Action Items from November Meeting
- ALEX Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
- ALEX will get all MEC grant info from DEREK.
- ALEX Will try new [BikeWorks user] sheets. Review in January.
- ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter.
- ANNA will ask Elicia if she is interested in coming.
- ADAM will draft a [Critical Mass] policy for Dec 1 meeting
- PAUL will take look at the GAIN dates and register for the spring.
- CHRIS will complete a draft TOR for Spoke committee for Dec meeting
- CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.
- ANNA to upload Retreat brainstorm of job
- NEIL will draft job description for January meeting
- ACTION: ANNA please paste that here.
- | Developing Job Descriptions by Alberta Board Development Program
- | The Board's Role in HR by Human Resources Council for NFPs
- | Staff and Board Roles by Centre for Community Organizing
- ACTION: ANNA please paste that here.
- ANNA will ask Kevin if he is interested in continuing on the board.
- ANNA to send out the board applications from Lee and Chris Co for board review.
- Proposed Terms of Reference for all standing committees due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)
Artist In Residence Contract
- Decide payment
Strategic Goals
- Confirm info from retreat
New Business
Welcome New Board Members
- Intros for Chris C and Lee V
- Action: [User:Adam.Burgess] to add Chris and Lee to board listserv
Elect New Executive
- Review exec positions and vote
Committee Terms of Reference Approvals
- Each Chair of each committee to submit TOR for board review and approval
Review Critical Mass/Bike Events Policy
- Discussion about how to word the policy
Walterdale Bridge Stakeholder Input Panel
- Choose a representative. (N.B. -anticipated 3-year commitment during which time approximately three meetings will be held)
In Camera Session
Adjournment
- Motion: