Board Minutes August 2009

Board Meeting August 13, 2009

Attendance: Michael Kalmanovitch, Ang McCartney, Steve Andersen, Erich Welz, Bill Sellers, Jim Storrie, Alex Hindle, Derek, Chris Chan, Coreen F

Apologies: Scott Harris, Scott McAnsh

Outdoor Signage

-Jay Moore was hired to create signs -He failed to complete the work before leaving town -Will be done in a few weeks. Either by Jay or another person -Price confusion was discussed -result: $500 for artist, EBC pays for materials -Alex Hindle will take care of this Signs need to be painted on both sides

AGM

-Parkallen community hall $275 -Prizes $50 -Erich will work with Chris to get a discounted member rate on the hall -Food: Chris will purchase & prepare the food -Send agenda items to Chris -Send award nominations to Chris

30 Anniversary of EBC

-Will be August 8, 2010 -We are Canada's Oldest Bike Shop -Could be a newsletter item

September Board Meeting

-Next scheduled meeting is three days before the AGM. -Meeting will be cancelled -New Board will set new date for the meeting at the AGM -Subcommittee struck to decide award recipients (Alex Hindle, Chris Chan, Erich Welz)

Board Elections

Election process was discussed Future of board was discussed

Heritage Festival

ENMAX did parking bikes were left unattended volunteers were paid Chris mechaniced $150 in donations to EBC

Project Coordinator Report (Jim Storrie)

-parking day -Winterlight festival -Charity Status ready to go, will wait until new board -University - Week of Welcome: EBC part of it, no fees, all the banners we want -Bike Maintenance with Mennonites Center refugees: moving forward with Keith -No car day in Sept - letter writing to council, publicity -Final hearings on Municipal Development Plan coming up in October - Jim & volunteers attending -Bike Rentals - Best system is similar to the trailer rentals, Revenue is not the main goal. #1 goal is the service -Winterize your bike fair -Website projects

Servicing Emails

Jim will be copied on all info emails He will begin taking over email replies

Membership Database

No one present to report Alex has a lead on a new program Michael will talk to Scott H

Computer

Chris Chan moves the EBC spend $300 on a new computer for the shop floor. Erich Welz seconds. Passed.

Newsletter

Scott McAnsh working on it now Will be done shortly Reformatted and called the Bike Pump

Earth Day

September 19 at Gazebo and Adventure Parks Michael will talk to Janice about EBC's involvement

Cleanliness of shop

Not up to par Michael will talk to employees about making this a higher priority

Nigerians lease

last meeting had no results Michael invited to a meeting on sunday aug 16 utilities are still not reconciled they brought up people sleeping on site, yard cleanliness and front door use Michael addressed their concerns

Locks have been purchased for both doors and will be changed on Sunday.

Volunteer Food Budget

Ang McCartney moves that EBC give a $200 budget to Lauren Price (Volunteer Coordinator) for volunteer appreciation items. Erich Welz seconds.

Chris Chan moves we amends that we give Lauren a cheque for $200 for future and past food. Not seconded.

Chris Chan amends that we change the budget to $100 a month. Not seconded.

Original motion passed.

Chris Chan moves that we give $100 to Lauren Price in recognition of past food work. Erich Welz seconds. Passed.

Bicycle Racks

old ones are in Michael's backyard Chris has one at his house Erich will take one They will be donated on a first come first serve basis

Break in

Nothing was stolen that we know of Unclear what has happened Michael will speak to employees

Meeting adjourned.