Board Minutes August 2009

Board Meeting

August 13, 2009

Attendance: Michael Kalmanovitch, Ang McCartney, Steve Andersen, Erich Welz, Bill Sellers, Jim Storrie, Alex Hindle, Derek, Chris Chan, Coreen F

Apologies: Scott Harris, Scott McAnsh

Outdoor Signage

• Jay Moore was hired to create signs
• He failed to complete the work before leaving town
• Will be done in a few weeks. Either by Jay or another person
• Price confusion was discussed
• result: $500 for artist, EBC pays for materials
• Alex Hindle will take care of this
• Signs need to be painted on both sides

AGM

• Parkallen community hall $275
• Prizes $50
• Erich will work with Chris to get a discounted member rate on the hall
• Food: Chris will purchase & prepare the food
• Send agenda items to Chris
• Send award nominations to Chris

30 Anniversary of EBC

• Will be August 8, 2010
• We are Canada's Oldest Bike Shop
• Could be a newsletter item

September Board Meeting

• Next scheduled meeting is three days before the AGM.
• Meeting will be cancelled
• New Board will set new date for the meeting at the AGM
• Subcommittee struck to decide award recipients (Alex Hindle, Chris Chan, Erich Welz)

Board Elections

• Election process was discussed
• Future of board was discussed

Heritage Festival

• ENMAX did parking
• bikes were left unattended
• volunteers were paid
• Chris mechaniced
• $150 in donations to EBC

Project Coordinator Report (Jim Storrie)

• parking day
• Winterlight festival
• Charity Status ready to go, will wait until new board
• University - Week of Welcome: EBC part of it, no fees, all the banners we want
• Bike Maintenance with Mennonites Center refugees: moving forward with Keith
• No car day in Sept - letter writing to council, publicity
• Final hearings on Municipal Development Plan coming up in October - Jim & volunteers attending
• Bike Rentals - Best system is similar to the trailer rentals, Revenue is not the main goal. #1 goal is the service
• Winterize your bike fair
• Website projects

Servicing Emails

• Jim will be copied on all info emails
• He will begin taking over email replies

Membership Database

• No one present to report
• Alex has a lead on a new program
• Michael will talk to Scott H

Computer

• Chris Chan moves the EBC spend $300 on a new computer for the shop floor.
• Erich Welz seconds.
• Passed.

Newsletter

• Scott McAnsh working on it now
• Will be done shortly
• Reformatted and called the Bike Pump

Earth Day

• September 19 at Gazebo and Adventure Parks
• Michael will talk to Janice about EBC's involvement

Cleanliness of shop

• Not up to par
• Michael will talk to employees about making this a higher priority

Nigerians lease

• last meeting had no results
• Michael invited to a meeting on sunday aug 16
• utilities are still not reconciled
• they brought up people sleeping on site, yard cleanliness and front door use
• Michael addressed their concerns

• Locks have been purchased for both doors and will be changed on Sunday.

Volunteer Food Budget

• Ang McCartney moves that EBC give a $200 budget to Lauren Price (Volunteer Coordinator) for volunteer appreciation items.
• Erich Welz seconds.

• Chris Chan moves we amends that we give Lauren a cheque for $200 for future and past food.
• Not seconded.

• Chris Chan amends that we change the budget to $100 a month.
• Not seconded.

• Original motion passed.

• Chris Chan moves that we give $100 to Lauren Price in recognition of past food work.
• Erich Welz seconds.
• Passed.

Bicycle Racks

• old ones are in Michael's backyard
• Chris has one at his house
• Erich will take one
• They will be donated on a first come first serve basis

Break in

• Nothing was stolen that we know of
• Unclear what has happened
• Michael will speak to employees

Meeting adjourned.