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Board Minutes August 2009: Difference between revisions
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(Created page with "Board Meeting August 13, 2009 Attendance: Michael Kalmanovitch, Ang McCartney, Steve Andersen, Erich Welz, Bill Sellers, Jim Storrie, Alex Hindle, Derek, Chris Chan, Coreen F ...") |
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Board Meeting August 13, 2009 | Board Meeting | ||
August 13, 2009 | |||
Attendance: Michael Kalmanovitch, Ang McCartney, Steve Andersen, Erich Welz, Bill Sellers, Jim Storrie, Alex Hindle, Derek, Chris Chan, Coreen F | Attendance: Michael Kalmanovitch, Ang McCartney, Steve Andersen, Erich Welz, Bill Sellers, Jim Storrie, Alex Hindle, Derek, Chris Chan, Coreen F | ||
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== Outdoor Signage == | == Outdoor Signage == | ||
* Jay Moore was hired to create signs | |||
* He failed to complete the work before leaving town | |||
* Will be done in a few weeks. Either by Jay or another person | |||
* Price confusion was discussed | |||
* result: $500 for artist, EBC pays for materials | |||
* Alex Hindle will take care of this | |||
Signs need to be painted on both sides | * Signs need to be painted on both sides | ||
== AGM == | == AGM == | ||
* Parkallen community hall $275 | |||
* Prizes $50 | |||
* Erich will work with Chris to get a discounted member rate on the hall | |||
* Food: Chris will purchase & prepare the food | |||
* Send agenda items to Chris | |||
* Send award nominations to Chris | |||
== 30 Anniversary of EBC == | == 30 Anniversary of EBC == | ||
* Will be August 8, 2010 | |||
* We are Canada's Oldest Bike Shop | |||
* Could be a newsletter item | |||
== September Board Meeting == | == September Board Meeting == | ||
* Next scheduled meeting is three days before the AGM. | |||
* Meeting will be cancelled | |||
* New Board will set new date for the meeting at the AGM | |||
* Subcommittee struck to decide award recipients (Alex Hindle, Chris Chan, Erich Welz) | |||
== Board Elections == | == Board Elections == | ||
Election process was discussed | * Election process was discussed | ||
Future of board was discussed | * Future of board was discussed | ||
== Heritage Festival == | == Heritage Festival == | ||
ENMAX did parking | * ENMAX did parking | ||
bikes were left unattended | * bikes were left unattended | ||
volunteers were paid | * volunteers were paid | ||
Chris mechaniced | * Chris mechaniced | ||
$150 in donations to EBC | * $150 in donations to EBC | ||
== Project Coordinator Report (Jim Storrie) == | == Project Coordinator Report (Jim Storrie) == | ||
* parking day | |||
* Winterlight festival | |||
* Charity Status ready to go, will wait until new board | |||
* University - Week of Welcome: EBC part of it, no fees, all the banners we want | |||
* Bike Maintenance with Mennonites Center refugees: moving forward with Keith | |||
* No car day in Sept - letter writing to council, publicity | |||
* Final hearings on Municipal Development Plan coming up in October - Jim & volunteers attending | |||
* Bike Rentals - Best system is similar to the trailer rentals, Revenue is not the main goal. #1 goal is the service | |||
* Winterize your bike fair | |||
* Website projects | |||
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== Servicing Emails == | == Servicing Emails == | ||
Jim will be copied on all info emails | * Jim will be copied on all info emails | ||
He will begin taking over email replies | * He will begin taking over email replies | ||
== Membership Database == | == Membership Database == | ||
No one present to report | * No one present to report | ||
Alex has a lead on a new program | * Alex has a lead on a new program | ||
Michael will talk to Scott H | * Michael will talk to Scott H | ||
== Computer == | == Computer == | ||
Chris Chan moves the EBC spend $300 on a new computer for the shop floor. | * Chris Chan moves the EBC spend $300 on a new computer for the shop floor. | ||
Erich Welz seconds. | * Erich Welz seconds. | ||
Passed. | * Passed. | ||
== Newsletter == | == Newsletter == | ||
Scott McAnsh working on it now | * Scott McAnsh working on it now | ||
Will be done shortly | * Will be done shortly | ||
Reformatted and called the Bike Pump | * Reformatted and called the Bike Pump | ||
== Earth Day == | == Earth Day == | ||
September 19 at Gazebo and Adventure Parks | * September 19 at Gazebo and Adventure Parks | ||
Michael will talk to Janice about EBC's involvement | * Michael will talk to Janice about EBC's involvement | ||
== Cleanliness of shop == | == Cleanliness of shop == | ||
Not up to par | * Not up to par | ||
Michael will talk to employees about making this a higher priority | * Michael will talk to employees about making this a higher priority | ||
== Nigerians lease == | == Nigerians lease == | ||
last meeting had no results | * last meeting had no results | ||
Michael invited to a meeting on sunday aug 16 | * Michael invited to a meeting on sunday aug 16 | ||
utilities are still not reconciled | * utilities are still not reconciled | ||
they brought up people sleeping on site, yard cleanliness and front door use | * they brought up people sleeping on site, yard cleanliness and front door use | ||
Michael addressed their concerns | * Michael addressed their concerns | ||
Locks have been purchased for both doors and will be changed on Sunday. | * Locks have been purchased for both doors and will be changed on Sunday. | ||
== Volunteer Food Budget == | == Volunteer Food Budget == | ||
Ang McCartney moves that EBC give a $200 budget to Lauren Price (Volunteer Coordinator) for volunteer appreciation items. | * Ang McCartney moves that EBC give a $200 budget to Lauren Price (Volunteer Coordinator) for volunteer appreciation items. | ||
Erich Welz seconds. | * Erich Welz seconds. | ||
Chris Chan moves we amends that we give Lauren a cheque for $200 for future and past food. | * Chris Chan moves we amends that we give Lauren a cheque for $200 for future and past food. | ||
Not seconded. | * Not seconded. | ||
Chris Chan amends that we change the budget to $100 a month. | * Chris Chan amends that we change the budget to $100 a month. | ||
Not seconded. | * Not seconded. | ||
Original motion passed. | * Original motion passed. | ||
Chris Chan moves that we give $100 to Lauren Price in recognition of past food work. | * Chris Chan moves that we give $100 to Lauren Price in recognition of past food work. | ||
Erich Welz seconds. | * Erich Welz seconds. | ||
Passed. | * Passed. | ||
== Bicycle Racks == | == Bicycle Racks == | ||
old ones are in Michael's backyard | * old ones are in Michael's backyard | ||
Chris has one at his house | * Chris has one at his house | ||
Erich will take one | * Erich will take one | ||
They will be donated on a first come first serve basis | * They will be donated on a first come first serve basis | ||
== Break in == | == Break in == | ||
Nothing was stolen that we know of | * Nothing was stolen that we know of | ||
Unclear what has happened | * Unclear what has happened | ||
Michael will speak to employees | * Michael will speak to employees | ||
'''Meeting adjourned.''' | '''Meeting adjourned.''' | ||