Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for April 11, 2022

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Matt H
  • Minute-taker: Andi
  • Food by: n/a
  • Board attendance: Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga;
  • Staff attendance:
  • Regrets: Maxine Myre; Mike Zuege; Michelle Bourdon;
  • Absent:
  • Guests: Claire MacDonald

Call to Order

  • Meeting called to order by Matt H at 7:04 pm.

Logistics for Next Meeting

  • Date: 9 May 2022
  • Location: Google Meet
  • Chair: Byron V
  • Minute-taker: Andi
  • Food by: n/a

Announcements

Approval of Agenda

MOTION
To approve this April agenda.

Moved: Sarah
Seconded: Roy
Aye No Abstain
0

Carried

Approval of Last Meeting's Minutes

MOTION
To approve the March 2022 minutes.

Moved: Roy
Seconded: Keith
Aye No Abstain
0

Carried

Presentation from Prairie Sky Gondola (20 min including questions)

Guest Presenter: Claire MacDonald, Project Development Manager, Prairie Sky Gondola

Reports

President's Report - Sarah R. (4 mins)

Treasurer's Report - Byron V. (5 mins)

  • [ Treasurer's Report]
  • Verbal report
    • working with Sarah on the financials
    • working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet.
    • Losses in both January and February
    • Sarah will continue working on these.

Executive Committee Report - Sarah R. (2 mins)

HR Committee Report - Andi E. (2 mins)

Finance Committee Report - Byron V. (5 mins)

  • [ Finance Committee Report]
  • Verbal report
    • Met April 4
      • discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this.
      • Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society
      • Motion has been passed at the Exec Comm to terminate our relationship with Seniuk and start the search for a bookkeeper who is better suited to our needs.

Governance Committee Report - Roy C. (2 mins)

Advocacy & Outreach Committee Report - Keith H. (8 mins)

  • [ AOC Report]

Executive Director's Report - Mike Züge (4 mins)

Approval of Reports

MOTION
To approve the reports as presented above.

Moved:
Seconded:
Aye No Abstain

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Current & Completed Business

Updates on Action Items From Previous Meeting (1 min)

EDI Workshop Update - Andi E. (5 mins)

Google Drive Backup Update - Sarah R (1 min)

New Business

MOTION

Moved:
Seconded:
Aye No Abstain

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In Camera Session

MOTION
To move in camera.

Moved:
Seconded:
Aye No Abstain

Carried


MOTION
To move out of camera discussion.

Moved:
Seconded:
Aye No Abstain

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Board Volunteer Hour Tracking - ALL BOARD (1 min)

Adjournment

Meeting adjourned by at pm