Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month's Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.
Bike Edmonton Board Meeting Minutes for March 14, 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith H
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Max Myre; John Fuller; Roy Coulthard; Sarah Rebryna; Byron Vass; Matthew Hoyt; Andi Eng;
- Staff attendance: Mike Zuege; Chris Chan; Coreen S;
- Regrets:
- Absent: Michelle Bourdon
- Guests:
Call to Order
- Meeting called to order by Keith at 7:08 pm.
Logistics for Next Meeting
- Date: Monday, 11 April 2022, 7pm
- Location: Google Meet
- Chair: Matthew Hoyt
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your Board Member volunteer hours!
- The Mural Package is ready to share! Mural Package As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!
Approval of Agenda
MOTION
| To approve this March agenda.
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| Moved:
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Roy
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| Seconded:
|
John
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Approval of Last Meeting's Minutes
MOTION
| To approve the February 2022 minutes.
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| Moved:
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Roy
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| Seconded:
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Byron
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Reports
President's Report - Sarah R. (5 mins)
- President's Report
- Question (Keith): What is the ask from Winnipeg for the co-op?
- Answer: They want all relative societies to sign on as founding members. At this time we need to discuss further internally to determine capacity.
Treasurer's Report - Byron V (5 mins)
Executive Committee Report - Sarah R. (5 min)
HR Committee Report - Andi E. (5 min)
Finance Committee Report - Byron V. (5 min)
Governance Committee Report - Roy C. (5 min)
- [ Governance Committee Report]
- has not met since prior to the Feb board meeting. Will meet tomorrow.
Advocacy & Outreach Committee Report - Keith H. (5 min)
- [ AOC Report]
- Has not met since prior to last meeting. Is meeting next week.
- Max and Keith have met with the city re: Safe Passing bylaw.
- Keith has met with Corey Conroy re: Bike Parking and volunteers to assist with the Do North cycling Road Race. This will be discussed with Mike Z to determine viability prior to presenting to the board.
- Keith has met with Epcor re 102 Ave bike lane blockage
- Edmonton Elks have approached us about participating at a bike swap.
Executive Director's Report - Mike Züge (10 min)
Approval of Reports
MOTION
| To approve the reports as presented above.
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| Moved:
|
Sarah
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| Seconded:
|
John
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Current & Unfinished Business
Updates on Action Items From Previous Meeting (1 min)
- Post Board Member Intros to the website
- This has been sent to Mike to be posted on the website.
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraiser Package
- The package is ready to go out. When sharing with your networks, be sure not to send spam!
- Seek consent before sharing electronically
- Do not send to listservs or mailing lists
- Please track your contacts on the Contact Form
EDI Workshop Update - Andi E (5 Min)
- Currently on hold pending the completion of the ALRB hearings
Google Drive Backup Update - Sarah R (2 min)
New Business
ALRB Hearing - Andi E (2 min)
- The HR Committee, the president, and the society’s lawyer have been cooperating with the counsel from CUPE local 1099 and that the hearing is later this week.
- Sarah will be attending to represent the Board.
- Formal thanks on behalf of the HR Committee for the work that Sarah has been putting in to this.
Motion to approve Interim Financial Policy - Byron V (5 Min)
- Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an Interim Financial Policy - Expense Approval that will allow for approval and documentation of expenses and reimbursements. This Interim Policy will be in effect until a complete Financial Policy can be drafted and presented to the Board for approval and adoption later this year.
MOTION
| The Financial Committee moves that the Board adopt the Interim Financial Policy - Expense Approval. The Policy will remain in force until a complete financial policy has been approved by the Bike Edmonton Board of Directors
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| Moved:
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Byron
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| Seconded:
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Matt
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In Camera Session
MOTION
| To move in camera, with Mike Zuege joining as a guest.
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| Moved:
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John
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| Seconded:
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Roy
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MOTION
| To move out of camera discussion.
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| Moved:
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Matt
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| Seconded:
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Roy
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Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by Keith at 8:38 pm
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