Board Minutes April 2022: Difference between revisions

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* '''Minute-taker:''' Andi  
* '''Minute-taker:''' Andi  
* '''Food by:''' n/a
* '''Food by:''' n/a
* '''Board attendance:'''  
* '''Board attendance:''' Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga;
* '''Staff attendance:'''   
* '''Staff attendance:'''   
* '''Regrets:'''  
* '''Regrets:''' Maxine Myre; Mike Zuege; Michelle Bourdon;
* '''Absent:'''  
* '''Absent:'''  
* '''Guests:'''
* '''Guests:''' Claire MacDonald


== Call to Order ==
== Call to Order ==
* Meeting called to order by at pm.
* Meeting called to order by Matt H at 7:04 pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date:  
* Date: 9 May 2022
* Location: Google Meet
* Location: Google Meet
* Chair:  
* Chair: Byron V
* Minute-taker: Andi
* Minute-taker: Andi
* Food by: n/a
* Food by: n/a
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{{Motion
{{Motion
   |motion=To approve this April agenda.
   |motion=To approve this April agenda.
   |first=   
   |first=  Sarah
   |second=  
   |second= Roy
   |yes=  
   |yes=  
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result=  
   |result= Carried
}}
}}


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{{Motion
{{Motion
   |motion=To approve the [[Board Minutes March 2022|March 2022]] minutes.
   |motion=To approve the [[Board Minutes March 2022|March 2022]] minutes.
   |first=  
   |first= Roy
   |second=  
   |second= Keith
   |yes=  
   |yes=  
   |no=
   |no= 0
   |abstain=  
   |abstain=  
   |result=  
   |result= Carried
}}
}}


== Presentation from Prairie Sky Gondola (20 min including questions) ==
== Presentation from Prairie Sky Gondola (20 min including questions) ==
=== Guest Presenter: Claire MacDonald, Project Development Manager, Prairie Sky Gondola ===


== Reports ==
== Reports ==


=== President's Report - Sarah R. (2 mins) ===
=== President's Report - Sarah R. (4 mins) ===
* [ President's Report]
* [https://drive.google.com/file/d/1Kkc6EXZ5_jIF3GHkJ34II4tyF7cvnqFx/view?usp=sharing President's Report]


=== Treasurer's Report -  Byron V. (2 mins) ===
=== Treasurer's Report -  Byron V. (5 mins) ===
* [ Treasurer's Report]
* [ Treasurer's Report]
* Verbal report
** working with Sarah on the financials
** working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet.
** Losses in both January and February
** Sarah will continue working on these.
* [https://drive.google.com/file/d/1LWrOl3XBaRe05L1siLXiH1EkPM1bhbmJ/view?usp=sharing Feb 2022 P&L]


=== Executive Committee Report - Sarah R. (2 mins) ===
=== Executive Committee Report - Sarah R. (2 mins) ===
* [ Executive Committee Report]
* [https://drive.google.com/file/d/1YmNJZaWz7IX0dRvUVv5NGAhd6AYNPZlm/view?usp=sharing Executive Committee Report]


=== HR Committee Report - Andi E. (2 mins) ===
=== HR Committee Report - Andi E. (2 mins) ===
* [ HR Committee Report]
* [https://drive.google.com/file/d/1DHvEMecwN_TxaEmx1gHBg9FNm0BqjHTO/view?usp=sharing HR Committee Report]


=== Finance Committee Report - Byron V. (2 mins) ===
=== Finance Committee Report - Byron V. (5 mins) ===
* [ Finance Committee Report]
* [ Finance Committee Report]
* Verbal report
** Met April 4
*** discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this.
*** Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society
*** Motion has been passed at the Exec Comm to direct Mike to terminate our relationship with Seniuk with 90 days notice and start the search for a bookkeeper who is better suited to our needs.


=== Governance Committee Report - Roy C. (2 mins) ===
=== Governance Committee Report - Roy C. (2 mins) ===
* [ Governance Committee Report]
* [https://drive.google.com/file/d/16bsmkHf8eXnQcKnbejkIP5jqfRngmjrv/view?usp=sharing Governance Committee Report]


=== Advocacy & Outreach Committee Report - Keith H. (2 mins) ===
=== Advocacy & Outreach Committee Report - Keith H. (8 mins) ===
* [ AOC Report]
* [ AOC Report]
* Verbal Report
** Met at the beginning of the month
*** discussed work with Epcor re: Oliverbahn
*** Maskwacis partnership
**** They have a bike shop and need bikes to repair and sell
**** Directed Mike to start engagement there
*** working on social media policy
*** awaiting PSG presentation from today's meeting to get something to COE


=== Executive Director's Report - Mike Züge (10 mins) ===
=== Executive Director's Report - Mike Züge (4 mins) ===
* [ Executive Director's Report]
* [https://drive.google.com/file/d/1P3X-3NVWLemCnDgg7dWkBTGfSGwVlAXP/view?usp=sharing Executive Director's Report]


=== Approval of Reports ===
=== Approval of Reports ===
{{Motion
{{Motion
   |motion=To approve the reports as presented above.
   |motion=To approve the reports as presented above.
   |first=  
   |first= Keith
   |second=  
   |second= Sarah
   |yes=  
   |yes=  
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result=  
   |result= Carried
}}
}}


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=== EDI Workshop Update - Andi E. (5 mins) ===
=== EDI Workshop Update - Andi E. (5 mins) ===
* [ Mural Fundraiser]
* Staff Sessions tentatively booked for 12:30pm on April 20 and May 10
* Board workshops tentatively booked for 6:30pm on May 17 and May 31
* Google form is ready to go


=== Google Drive Backup Update - Sarah R (1 min) ===
=== Google Drive Backup Update - Sarah R (1 min) ===
Line 107: Line 131:


== New Business ==
== New Business ==
 
=== Ad Hoc Nomination Committee ===
 
* Please let Sarah and/or Keith know if you would like to be part of this Ad Hoc Committee.
** Interested: Matt; Keith (Chair); Roy
* John has brought up that interest in the BE Board is part of Membership sign up - can we get the list of those who have expressed interest?
** Sarah will look in to this.


{{Motion
{{Motion
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{{Motion
{{Motion
   |motion=To move <i>in camera</i>.
   |motion=To move <i>in camera</i>.
   |first=
   |first= Sarah
   |second=
   |second= Roy
   |yes=
   |yes=
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result= Carried
   |result= Carried
Line 134: Line 161:
{{Motion
{{Motion
   |motion=To move <i>out of camera</i> discussion.
   |motion=To move <i>out of camera</i> discussion.
   |first=  
   |first= Keith
   |second=  
   |second= Byron
   |yes=  
   |yes=  
   |no=  
   |no= 0
   |abstain=  
   |abstain=  
   |result=  
   |result= Carried
}}
}}


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== Adjournment ==
== Adjournment ==
Meeting adjourned by at pm
Meeting adjourned by Matt at 8:41 pm




[[Category:minutes]]
[[Category:minutes]]
[[Category:2021-2022 Board minutes]]
[[Category:2021-2022 Board minutes]]

Latest revision as of 02:43, 12 April 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for April 11, 2022

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Matt H
  • Minute-taker: Andi
  • Food by: n/a
  • Board attendance: Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga;
  • Staff attendance:
  • Regrets: Maxine Myre; Mike Zuege; Michelle Bourdon;
  • Absent:
  • Guests: Claire MacDonald

Call to Order

  • Meeting called to order by Matt H at 7:04 pm.

Logistics for Next Meeting

  • Date: 9 May 2022
  • Location: Google Meet
  • Chair: Byron V
  • Minute-taker: Andi
  • Food by: n/a

Announcements

Approval of Agenda

MOTION
To approve this April agenda.
Moved: Sarah
Seconded: Roy
Aye No Abstain
0
Carried

Approval of Last Meeting's Minutes

MOTION
To approve the March 2022 minutes.
Moved: Roy
Seconded: Keith
Aye No Abstain
0
Carried

Presentation from Prairie Sky Gondola (20 min including questions)

Guest Presenter: Claire MacDonald, Project Development Manager, Prairie Sky Gondola

Reports

President's Report - Sarah R. (4 mins)

Treasurer's Report - Byron V. (5 mins)

  • [ Treasurer's Report]
  • Verbal report
    • working with Sarah on the financials
    • working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet.
    • Losses in both January and February
    • Sarah will continue working on these.

Executive Committee Report - Sarah R. (2 mins)

HR Committee Report - Andi E. (2 mins)

Finance Committee Report - Byron V. (5 mins)

  • [ Finance Committee Report]
  • Verbal report
    • Met April 4
      • discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this.
      • Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society
      • Motion has been passed at the Exec Comm to direct Mike to terminate our relationship with Seniuk with 90 days notice and start the search for a bookkeeper who is better suited to our needs.

Governance Committee Report - Roy C. (2 mins)

Advocacy & Outreach Committee Report - Keith H. (8 mins)

  • [ AOC Report]
  • Verbal Report
    • Met at the beginning of the month
      • discussed work with Epcor re: Oliverbahn
      • Maskwacis partnership
        • They have a bike shop and need bikes to repair and sell
        • Directed Mike to start engagement there
      • working on social media policy
      • awaiting PSG presentation from today's meeting to get something to COE

Executive Director's Report - Mike Züge (4 mins)

Approval of Reports

MOTION
To approve the reports as presented above.
Moved: Keith
Seconded: Sarah
Aye No Abstain
0
Carried

Current & Completed Business

Updates on Action Items From Previous Meeting (1 min)

EDI Workshop Update - Andi E. (5 mins)

  • Staff Sessions tentatively booked for 12:30pm on April 20 and May 10
  • Board workshops tentatively booked for 6:30pm on May 17 and May 31
  • Google form is ready to go

Google Drive Backup Update - Sarah R (1 min)

New Business

Ad Hoc Nomination Committee

  • Please let Sarah and/or Keith know if you would like to be part of this Ad Hoc Committee.
    • Interested: Matt; Keith (Chair); Roy
  • John has brought up that interest in the BE Board is part of Membership sign up - can we get the list of those who have expressed interest?
    • Sarah will look in to this.
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

In Camera Session

MOTION
To move in camera.
Moved: Sarah
Seconded: Roy
Aye No Abstain
0
Carried


MOTION
To move out of camera discussion.
Moved: Keith
Seconded: Byron
Aye No Abstain
0
Carried

Board Volunteer Hour Tracking - ALL BOARD (1 min)

Adjournment

Meeting adjourned by Matt at 8:41 pm

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