Board Minutes April 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for April 11, 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Matt H
• Minute-taker: Andi
• Food by: n/a
• Board attendance: Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga;
• Staff attendance:
• Regrets: Maxine Myre; Mike Zuege; Michelle Bourdon;
• Absent:
• Guests: Claire MacDonald

Call to Order

• Meeting called to order by Matt H at 7:04 pm.

Logistics for Next Meeting

• Date: 9 May 2022
• Location: Google Meet
• Chair: Byron V
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your Board Member volunteer hours!
• Reminder to share the Mural Package

Approval of Agenda

MOTION

To approve this April agenda.
Moved:	Sarah
Seconded:	Roy

Aye	No	Abstain
	0
Carried

Approval of Last Meeting's Minutes

MOTION

To approve the March 2022 minutes.
Moved:	Roy
Seconded:	Keith

Aye	No	Abstain
	0
Carried

Reports

President's Report - Sarah R. (4 mins)

• President's Report

Treasurer's Report - Byron V. (5 mins)

• [ Treasurer's Report]
• Verbal report
  • working with Sarah on the financials
  • working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet.
  • Losses in both January and February
  • Sarah will continue working on these.

• Feb 2022 P&L

Executive Committee Report - Sarah R. (2 mins)

• Executive Committee Report

HR Committee Report - Andi E. (2 mins)

• HR Committee Report

Finance Committee Report - Byron V. (5 mins)

• [ Finance Committee Report]
• Verbal report
  • Met April 4
    • discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this.
    • Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society
    • Motion has been passed at the Exec Comm to direct Mike to terminate our relationship with Seniuk with 90 days notice and start the search for a bookkeeper who is better suited to our needs.

Governance Committee Report - Roy C. (2 mins)

• Governance Committee Report

Advocacy & Outreach Committee Report - Keith H. (8 mins)

• [ AOC Report]
• Verbal Report
  • Met at the beginning of the month
    • discussed work with Epcor re: Oliverbahn
    • Maskwacis partnership
      • They have a bike shop and need bikes to repair and sell
      • Directed Mike to start engagement there
    • working on social media policy
    • awaiting PSG presentation from today's meeting to get something to COE

Executive Director's Report - Mike Züge (4 mins)

• Executive Director's Report

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:	Keith
Seconded:	Sarah

Aye	No	Abstain
	0
Carried

Current & Completed Business

EDI Workshop Update - Andi E. (5 mins)

• Staff Sessions tentatively booked for 12:30pm on April 20 and May 10
• Board workshops tentatively booked for 6:30pm on May 17 and May 31
• Google form is ready to go

New Business

Ad Hoc Nomination Committee

• Please let Sarah and/or Keith know if you would like to be part of this Ad Hoc Committee.
  • Interested: Matt; Keith (Chair); Roy
• John has brought up that interest in the BE Board is part of Membership sign up - can we get the list of those who have expressed interest?
  • Sarah will look in to this.

MOTION

Moved:
Seconded:

Aye	No	Abstain

In Camera Session

MOTION

To move in camera.
Moved:	Sarah
Seconded:	Roy

Aye	No	Abstain
	0
Carried

MOTION

To move out of camera discussion.
Moved:	Keith
Seconded:	Byron

Aye	No	Abstain
	0
Carried

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by Matt at 8:41 pm