Board Minutes April 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 2020

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, April 6, 2020
• Location: n/a - Held over Zoom
• Start Time: 7:00pm

Please email board@bikeedmonton.ca if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Jeremy
• Timekeeper:
• Minute-taker: Jasmine
• Board attendance: Mike S., Mike P., Annya, Talha, Rachel, Matt
• Staff attendance: Coreen, Molly, Chris
• Regrets: Sarah
• Absent:
• Guests: Chris Chan (intern)

Call to Order

• Meeting called to order by Jeremy at 7:13 pm.

Logistics for Next Meeting

• Date: May 11, 2020 @ 7:00pm
• Location: Zoom
• Chair: Annya
• Minute-taker: Jasmine
• Food by: Mike P.

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April 6 agenda, the March 2020 minutes, and reports as presented below.
Moved:	Mike S.
Seconded:	Jasmine

Aye	No	Abstain
8	0	0
Carried

President's Report - Jeremy

• President's Report

Financial Report - Chris

• COVID-19 & Bike Edmonton Report
• It's more of a revenue problem than an expense problem
• We're quite close to missing our busy season; it's fortunate that winter has persisted
• Need to make some realistic plans to ensure the organization continues on
• May be tough to get a loan from a loan, given we are low in assets
• Could look into Bike Edmonton bonds; funds from the public
• What's our timeline to getting an online store?
  • We'll be able to start selling bikes this week.
• Option might be closing one shop, if facing an existential crisis
  • We can't expect to maintain same revenue with only one shop open (would be less space to store bikes to sell, to have patrons come through)
  • Scenario in the budget would only lead to us staying afloat for an additional 3 months, and it would be harder to bounce back with only one shop

Current and Completed Business

Board Volunteer Hour Tracking - Jasmine (10 min)

• Hour Tracking Form

New Business

MOTION

To approve the mural with Jason Blower at discussed cost
Moved:
Seconded:

Aye	No	Abstain

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain