These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for April 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, April 6, 2020
- Location: n/a - Held over Zoom
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Jeremy
- Timekeeper:
- Minute-taker: Jasmine
- Board attendance: Mike S., Mike P., Annya, Talha, Rachel, Matt
- Staff attendance: Coreen, Molly, Chris
- Regrets: Sarah
- Absent:
- Guests: Chris Chan (intern)
Call to Order
- Meeting called to order by Jeremy at 7:13 pm.
Logistics for Next Meeting
- Date: May 11, 2020 @ 7:00pm
- Location: Zoom
- Chair: Annya
- Minute-taker: Jasmine
- Food by: Mike P.
Approval of Agenda, Minutes, Reports (5 min)
MOTION
| To approve this April 6 agenda, the March 2020 minutes, and reports as presented below.
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| Moved:
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Mike S.
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| Seconded:
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Jasmine
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| Aye
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No
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Abstain
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| 8
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0
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0
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| Carried
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President's Report - Jeremy
Financial Report - Chris
- COVID-19 & Bike Edmonton Report
- It's more of a revenue problem than an expense problem
- Optimistic to say we'll have a significant revenue; might be 5% of regular revenue
- In tight financial times, people might turn to more low-cost bike repair options
- Drop-off repair may be set up after online bike sales and parts sales (going live next week)
- Could consider winterizing bicycles in December and spring tune-up in Feb-Mar.
- We're quite close to missing our busy season; it's fortunate that winter has persisted
- External Sources of $
- May be tough to get a loan from a loan, given we are low in assets
- Could look into Bike Edmonton bonds; funds from the public
- Subsidizing staff wages until start of June
- Option in face of existential crisis: closing one shop
- We can't expect to maintain same revenue with only one shop open (would be less space to store bikes to sell, to have patrons come through)
- Scenario in the budget would only lead to us staying afloat for an additional 3 months, and it would be harder to bounce back with only one shop
- Bike Edmonton's Financial History
- Bike sales and DIY shop tends to be a seasonal business
- Winter months will always do more poorly than the summer, though we usually come out ahead.
- Rent & Staffing
- Bike Edmonton's major expenses
- Requesting 3 months free rent from landlords
- May need to consider work-sharing and leaning on EI to get us through the winter
- We'll revisit this at each board meeting, with discussions in between too.
Program Review Committee - Rachel/Matt/Annya
Human Resources Committee - Jeremy
- How does the hiring of a Downtown Shop manager factor into our budget?
- It's budgeted to hire them at 20 hours/week
- They would qualify for the wage subsidy until the end of May
- If they're laid off at the end of the wage subsidy period, they would qualify for the CERB. Would work out better financially for all parties.
- Delayed the interviewing of Downtown Shop Manager with uncertainty surrounding COVID-19
- Want to minimize number of people coming through the shop; want a dedicated staff member at each shop
- HR Committee to go ahead and set up interviews with qualified candidates
Current and Completed Business
North Shop Move - All (20 min)
- Sourced bars from adjacent shop to protect windows
- Looking at moving everything from old to new space
- New shop set-up is going well:
- Specialized tool room
- Kitchenette
- Bike room for volunteers
- Several work stations partially assembled
- Front Bike Rack
- Want to ensure that the bike racks we put out front abide by our standards
Board Volunteer Hour Tracking - Jasmine (10 min)
New Business
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
MOTION
| To go in camera
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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MOTION
| To go out of camera
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| Moved:
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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Adjournment
MOTION
| To adjourn the meeting.
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| Moved:
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Jasmine
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| Seconded:
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| Aye
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No
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Abstain
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| Expression error: Unexpected < operator.
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