Board Minutes April 2020: Difference between revisions
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* '''Timekeeper:''' | * '''Timekeeper:''' | ||
* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Board attendance:''' Mike S., Mike P., Annya, Talha, | * '''Board attendance:''' Mike S., Mike P., Annya, Talha, Rachel, Matt | ||
* '''Staff attendance:''' Coreen, Molly, Chris | * '''Staff attendance:''' Coreen, Molly, Chris | ||
* '''Regrets:''' Sarah | * '''Regrets:''' Sarah | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' Chris Chan (intern) | ||
== Call to Order == | == Call to Order == | ||
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{{Motion | {{Motion | ||
|motion=To approve this April 6 agenda, the [[Board Minutes March 2020|March 2020]] minutes, and reports as presented below. | |motion=To approve this April 6 agenda, the [[Board Minutes March 2020|March 2020]] minutes, and reports as presented below. | ||
|first= | |first= Mike S. | ||
|second= | |second= Jasmine | ||
|yes= | |yes=8 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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* | * | ||
=== | === Financial Report - Chris === | ||
* | * [https://docs.google.com/document/d/1dT-kpHgisMuQTj5L07thsvJckO0NqLCUJePcDY-2-dE/edit?ts=5e8ac711#heading=h.aehgapnpn488 COVID-19 & Bike Edmonton Report] | ||
* It's more of a revenue problem than an expense problem | |||
** Optimistic to say we'll have a significant revenue; might be 5% of regular revenue | |||
** In tight financial times, people might turn to more low-cost bike repair options | |||
** Drop-off repair may be set up after online bike sales and parts sales (going live next week) | |||
** Could consider winterizing bicycles in December and spring tune-up in Feb-Mar. | |||
* We're quite close to missing our busy season; it's fortunate that winter has persisted | |||
* External Sources of $ | |||
** May be tough to get a loan from a loan, given we are low in assets | |||
** Could look into Bike Edmonton bonds; funds from the public | |||
** Subsidizing staff wages until start of June | |||
* Option in face of existential crisis: closing one shop | |||
** We can't expect to maintain same revenue with only one shop open (would be less space to store bikes to sell, to have patrons come through) | |||
** Scenario in the budget would only lead to us staying afloat for an additional 3 months, and it would be harder to bounce back with only one shop | |||
* Bike Edmonton's Financial History | |||
** Bike sales and DIY shop tends to be a seasonal business | |||
** Winter months will always do more poorly than the summer, though we usually come out ahead. | |||
* Rent & Staffing | |||
** Bike Edmonton's major expenses | |||
** Requesting 3 months free rent from landlords | |||
** May need to consider work-sharing and leaning on EI to get us through the winter | |||
* We'll revisit this at each board meeting, with discussions in between too. | |||
=== Program Review Committee - Rachel/Matt/Annya === | === Program Review Committee - Rachel/Matt/Annya === | ||
* | * No updates at this time | ||
=== Human Resources Committee - Jeremy === | === Human Resources Committee - Jeremy === | ||
* | * How does the hiring of a Downtown Shop manager factor into our budget? | ||
** It's budgeted to hire them at 20 hours/week | |||
** They would qualify for the wage subsidy until the end of May | |||
** If they're laid off at the end of the wage subsidy period, they would qualify for the CERB. Would work out better financially for all parties. | |||
* Delayed the interviewing of Downtown Shop Manager with uncertainty surrounding COVID-19 | |||
* Want to minimize number of people coming through the shop; want a dedicated staff member at each shop | |||
* HR Committee to go ahead and set up interviews with qualified candidates | |||
== Current and Completed Business == | == Current and Completed Business == | ||
=== North Shop Move - All (20 min) === | === North Shop Move - All (20 min) === | ||
* | * Sourced bars from adjacent shop to protect windows | ||
* Looking at moving everything from old to new space | |||
* New shop set-up is going well: | |||
** Specialized tool room | |||
** Kitchenette | |||
** Bike room for volunteers | |||
** Several work stations partially assembled | |||
* Front Bike Rack | |||
** Want to ensure that the bike racks we put out front abide by our standards | |||
=== Board Volunteer Hour Tracking - Jasmine (10 min) === | === Board Volunteer Hour Tracking - Jasmine (10 min) === | ||
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== New Business == | == New Business == | ||
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|result= | |result= | ||
}} | }} | ||
== Adjournment == | |||
{{Motion | |||
|motion=To adjourn the meeting. | |||
|first= Jasmine | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
[[Category:minutes]] | |||
[[Category:2019-2020 Board minutes]] | |||