Board Minutes April 2019

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 2019

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, April 8, 2019
• Location: Education South 113
• Start Time: 6:30pm

Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Nancy
• Food by: Mike P.
• Board attendance:
• Staff attendance:
• Regrets: Jasmine, Mike S, Dustin, Mike W
• Absent:
• Guests:

Call to Order

• Meeting called to order by Helen at 635pm.

Logistics for Next Meeting

• Date: Monday, May 13, 2019
• Location: TBD
• Chair:Jeremy
• Minute-taker: Jasmine
• Food by: Helen

Approval of Agenda, Minutes, Reports (5 min)

MOTION

Mike P
Moved:	{{{first}}}
Seconded:	Mark

Aye	No	Abstain
7
passed

President's Report - Jeremy

• [ President's Report]

President's Report Discussion

• Jeremy reviewed presidents report

Internal Affairs Committee Report - Ali

• Internal Affairs Workplan

IA Report Discussion

Treasurer's Report - Ali/Neil/Geoff

• [ Treasurer's Report]

Treasurer's Report Discussion

• Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options.

Program Review Committee Report

• Program Review Committee Workplan
• not much to report, logic model completed by next meeting with a summary of principles.

Revenue Committee Report

• Revenue Committee Workplan

Discussion

Current and Completed Business

Bike Edmonton Yearly Calendar - Nancy (5 min)

• Bike Edmonton Year-at-a-Glance
• This calendar will serve as a tool to know what will be happening month-to-month in each year.
• When chairing a meeting, this is good to look at to know what to discuss at the meeting.

Deficit Reduction Plan

• Deficit Reduction Plan
• Change needed: adding an actual $ column

Master Board Task List - Sarah (15 min)

• Link to Master List
• add links as appropriate. look to see if the things are correct.

This should become a standing agenda item. Directors should add tasks as appropriate. Things could be added during meetings as they come up.

Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)

• Bike Edmonton 2.0 Accelerating our impact. Securing our future

New Business

Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min)

• Marketing timeline
• Lead for organization
• Newsletter

OH&S Policy - Mike P./Jeremy (10 min)

• next steps to start with the policy and then carry on with assessments.

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the board meeting.
Moved:
Seconded:

Aye	No	Abstain