Board Minutes April 2019: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: Helen | * Meeting Chair: Helen | ||
* Minute-taker: | * Minute-taker: Nancy | ||
* Food by: Mike P. | * Food by: Mike P. | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
* Regrets: Jasmine | * Regrets: Jasmine, Mike S, Dustin, Mike W | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Helen at 635pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, May 13, 2019 | * Date: Monday, May 13, 2019 | ||
* Location: TBD | * Location: TBD | ||
* Chair: | * Chair:Jeremy | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Helen | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this April 8 agenda, the [[Board Minutes March 2019|March 2019]] minutes, and reports as presented below. | |motion=To approve this April 8 agenda, the [[Board Minutes March 2019|March 2019]] minutes, and reports as presented below. | ||
|first= | |first= Mike P. | ||
|second= | |second= Mark | ||
|yes= | |yes= 7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= passed | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
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'''President's Report Discussion''' | '''President's Report Discussion''' | ||
* | *Jeremy reviewed presidents report | ||
=== Internal Affairs Committee Report - Ali === | === Internal Affairs Committee Report - Ali === | ||
* [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan] | * [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan] | ||
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* [ Treasurer's Report] | * [ Treasurer's Report] | ||
'''Treasurer's Report Discussion''' | '''Treasurer's Report Discussion''' | ||
*Ali reviewed treasurers report and summarized strong revenues for March. Reviewed line of credit options and he is pursuing those alternatives. Discussed alternative credit options. | |||
=== Program Review Committee Report === | === Program Review Committee Report === | ||
*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | *[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan] | ||
* | *not much to report, logic model completed by next meeting with a summary of principles. | ||
=== Revenue Committee Report === | === Revenue Committee Report === | ||
*[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan] | *[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan] | ||
'''Discussion''' | '''Discussion''' | ||
* | *Mark discussed reworking plan to focus on grant revenue. Revised plan has been presented. There are some ambitious targets and some operational input. Can board members review plan and provide feedback within 2 weeks. If no feedback presented, then presume things are good to go as is. Molly has already applied for a last minute grant for 18K that is in progress. Was able to repurpose an existing proposal for Eco City Edmonton. Two other grants are also coming up that will be pursued with CN for the spoke and ATB. A central place for grant application documents does exist and will be shared with the board. Mike W had a meeting with YESS and they were enthusiastic about the program for youth bike building that was proposed for Fall- will cost $500 per person and their coordinator will look for grant funding to cover the costs. There will be further discussion on how to obtain funds. | ||
== Current and Completed Business == | == Current and Completed Business == | ||
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* This calendar will serve as a tool to know what will be happening month-to-month in each year. | * This calendar will serve as a tool to know what will be happening month-to-month in each year. | ||
* When chairing a meeting, this is good to look at to know what to discuss at the meeting. | * When chairing a meeting, this is good to look at to know what to discuss at the meeting. | ||
* | |||
*Bike sale update- could take all the bikes that are in storage and put them in the shops as the shops are that empty due to brisk bike sales. Coreen and Molly have estimated that the time put in will not provide adequate return on the few bikes that are currently available. There aren't enough bikes available to sell currently that are repaired. Inventory of un-repaired bikes isn't the problem. The time spent on potential bike sale can be spent on other activities like bike rack sales and courses. Have discussed alternative events to increase exposure and are continuing to brainstorm. Perhaps joining the Alberta Bike Swap could be a way to get some hype | |||
=== Deficit Reduction Plan === | === Deficit Reduction Plan === | ||
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=== Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)=== | === Bike Edmonton 2.0 Discussion Paper - Revenue Committee (30 min)=== | ||
* [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future] | * [https://drive.google.com/file/d/18EUwSG45gVcvgK-bUfb0eYQL78AtDF37/view Bike Edmonton 2.0 Accelerating our impact. Securing our future] | ||
=== Presentation on Bike Programming Environmental Scan - Cai (20 min)=== | === Presentation on Bike Programming Environmental Scan - Cai (20 min)=== | ||
* | *Cai presented her power point and provided commentary on the report. She will provide the power point and written report to the board. The board will discuss ownership of the report and provide direction to Cai on how she is able to share the report and findings. | ||
== New Business == | == New Business == | ||
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=== Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) === | === Bike Sale Marketing and Planning Timelines - Internal Affairs (20 min) === | ||
* Marketing timeline | * Bike sale is not going to happen this year. | ||
*Marketing timeline | |||
* Lead for organization | * Lead for organization | ||
* Newsletter | * Newsletter | ||
=== OH&S Policy - Mike P./Jeremy (10 min) === | === OH&S Policy - Mike P./Jeremy (10 min) === | ||
*next steps to start with the policy and then carry on with assessments. | *next steps to start with the policy and then carry on with assessments. | ||
*policy needs to be signed and actioned | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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=== In Camera: === | === In Camera: === | ||
{{Motion | {{Motion | ||
|motion= | |motion=To go in camera | ||
|first=Sarah | |first= Sarah | ||
|second= | |second= Ali | ||
|yes=7 | |yes= 7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
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{{Motion | {{Motion | ||
|motion= | |motion=To go out of camera | ||
|first= | |first= Ali | ||
|second= | |second= Mark | ||
|yes= | |yes=7 | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
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== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion= | |motion=To adjourn the board meeting. | ||
|first= | |first= | ||
|second= | |second= | ||